Executive Assistant (Pathways Recent Graduate)

Recent Graduate Requirement: You must apply for a Recent Graduate position within two (2) years of completing a qualifying educational program, i.e., within the previous two (2) years, the Recent Graduate must have completed a qualifying associate, bachelors, masters, professional, doctorate, vocational, or technical degree or certificate from a qualifying educational institution.

Except as provided for in bullet below, an application will be considered only if it is received no later than two (2) years from the date all requirements for a qualifying degree or certificate were met. Exceptions are made for veterans, as defined in 5 USC 2108, who, due to military service obligations, were precluded from applying to the Program during the two-year eligibility period described above. These individuals have a full two-year period of eligibility upon their release or discharge from active duty.

In no event, however, may their eligibility period extend beyond six years from the date on which they completed their academic requirements. All qualifications must be met by the closing date of this announcement-11/03/2026. To receive credit for experience, your resume MUST state either "full-time" (or "40 hours a week") or "part-time" with the number of hours worked per week to ensure proper crediting of specialized experience.

Failure to adequately provide information needed to determine number of hours worked in each position may result in that time not being credited when evaluating qualifying experience. For periods of time that reflect military service, the DD-214 or Statement of Service is sufficient to meet the full and/or part-time hours requirement as the service dates will be reflected.

In addition to being a recent graduate, to qualify for this position at the GS-09 grade level you must meet one of the below requirements: Specialized Experience Requirement: you must possess at least one full year of specialized experience equivalent to the GS-7 level in the Federal service (obtained in either the public or private sectors).

Specialized experience is defined as demonstrated experience: providing administrative support to an office or organization; coordinating schedules, meetings, travel, or other administrative activities; preparing or reviewing correspondence, reports, or other written materials; and tracking assignments, projects, or action items to ensure established deadlines are met.

Education

Successful completion of a master's or equivalent graduate degree or two full years of progressively higher-level graduate education leading to such a degree. You must include transcripts. -OR- Combination of education and experience: To combine education and experience, first determine the percentage of graduate education you have completed in excess of one full year of graduate-level education toward the two years required for the GS-9 level.

Then take the number of months of qualifying specialized experience and divide by 12 months. Add the percentages together. The total must equal at least 100 percent to qualify. Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Some of the major duties you will perform include but are not limited to the following: Manages the executive's calendar, schedules meetings, resolves conflicts, and coordinates appointments and events. Coordinates travel arrangements, prepares itineraries, and assists with travel-related administrative requirements. Reviews and prepares correspondence, reports, briefing materials, and other documents for executive-level use.

Serves as a liaison with internal and external contacts to coordinate meetings, requests, and administrative matters. Tracks assignments, projects, and action items; monitors deadlines and follows up to support timely completion. Performs research and gathers, organizes, and analyzes information to support executive decision-making and office operations.