Supervisory Medical Administration Specialist

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/27/2026. TIME-IN-GRADE REQUREMENT: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Examples of appropriate SF-50s include: Within grade increases at the highest grade held; or Promotions with an effective date more than one year old; or SF-50's at the highest grade held with an effective date more than one year old. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience as described below: SPECIALIZED EXPERIENCE: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. This experience must equip the applicant with the particular knowledge, skills and abilities to perform successfully the duties of this position.

Specialized experience is defined as: Requires significant knowledge and skill of specialized reports and techniques to accurately and timely analyze and evaluate the effectiveness and efficiency at the facility level. Manages and oversees personnel and programs to ensure work is completed in accordance with VHA Directives, Handbooks, and Chief Business Office Procedure Guidebooks (Hospital Policy Manuals). Identifies and corrects problems as they pertain to capturing accurate workload information.

Possesses strong knowledge in Decentralized Hospital Computer Program Systems (VISTA) and Business Office Software programs and reports and functional ability in the use of Microsoft Access, Word, PowerPoint, and Excel. Applies analytical and evaluative methods and techniques to issues or studies concerning the efficiency and effectiveness of VHA patient administration and processing operations.

Demonstrates knowledge of pertinent laws, regulations, polices, and precedents that affect the use of program and related support resources in VHA patient administration and processing activities. Communicates orally and in writing with strong presentation skills. PLEASE NOTE: We will not make assumptions when reviewing applications. Your experience must be fully documented in your resume and must include job title, duties, month and year start/end dates, AND hours worked per week to receive proper evaluation.

If any positions held are federal positions, you MUST indicate which GS level you held in the position(s). For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Supervisory Medical Administration Specialist for the Business Office, reporting directly to the Chief of the Business Office. This position is primarily responsible for the implementation of streamlined processes & procedures that will systematically improve processes both within the Business Office and associated processes throughout the VAMC, including Community Clinics.

The major duties of this position include but are not limited to: Track and report performance improvement and data management related activities affecting the operational efficiency and effectiveness of program Develop procedures for establishing, operating, and assessing the effectiveness of patient administration and processing data quality systems Review the work of staff members at various stages of completion to assure compliance Investigates and analyzes adverse VHA patient administration and processing data quality trends or conditions and initiates corrective action Consults with staff and managers to identify opportunities for related data quality improvement Assesses the productivity, effectiveness, and efficiency of administrative support and staff activities Identifies and corrects problems as they pertain to capturing accurate workload information Develop ways to obtain or develop data tools to evaluate the operations which requires development of policies and guidelines Work Schedule: Monday - Friday | 7:30 AM - 4:00 PM CT Telework: This position may be authorized for telework.

Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Supervisory Medical Administration Specialist/PD706980 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized