Administrative Officer

To qualify for this position, applicants must meet all requirements by the closing date of this announcement. Time-in-Grade Requirement: Applicants subject to time-in-grade requirements must have completed 52 weeks at the GS-09 grade level or higher by the closing date of this announcement. The grade may have been in any occupation but must have been held in the Federal service. Applicants must submit SF-50 documentation that clearly demonstrates time-in-grade eligibility.

If the most recent SF-50 does not demonstrate completion of 52 weeks at the required grade level, additional SF-50 documentation must be provided. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the GS-09 grade level in the normal line of progression for the occupation in the organization.

Specialized experience includes providing administrative support for a program or service; coordinating personnel actions, onboarding, timekeeping, and attendance processes; assisting with budget planning and analyzing resource needs; coordinating purchasing, supply, equipment, inventory, and contracting activities; developing or improving administrative procedures consistent with organizational policies; and collecting and analyzing workload or performance data to prepare reports and recommend improvements to operations.

OR, Education: Applicants may substitute education for the required experience. To qualify based on education at the GS-11 grade level, you must have a Ph.D. or equivalent doctoral degree, three full years of progressively higher-level graduate education leading to such a degree, or an LL.M., if related. Graduate education must demonstrate the knowledge, skills, and abilities necessary to perform the duties of the position.

OR, Combination: Applicants may qualify through a combination of specialized experience and qualifying graduate education. Only graduate education beyond the first two full years of graduate study may be combined with specialized experience to qualify at the GS-11 level. The combined percentages of qualifying education and experience must total at least 100 percent of the requirement.

Experience refers to paid and unpaid experience, including volunteer work performed through National Service programs and other organizations. Qualifying volunteer experience will be credited.

Preferred Experience

Experience supporting Social Work Service administrative operations, including recruitment, hiring, onboarding, orientation, trainee coordination, and data management. For more information, please review the Office of Personnel Management's qualification standard for Administrative Officer Series 0341 and the associated Group Coverage Qualification Standard for Administrative and Management Positions.

The Administrative Officer provides administrative and operational support to Social Work Service at the VA Boston Healthcare System. Major duties include, but are not limited to: Manages daily administrative operations, including personnel coordination, budget support, purchasing, supplies, equipment, space utilization, and timekeeping. Develops and implements administrative policies and procedures to improve service operations and meet VA and accreditation requirements.

• Performs budget analyses and assists leadership with planning and managing service resources.
• Coordinates personnel actions, onboarding, staff and trainee orientation, credentialing support, and peer review processes.
• Coordinates contracting activities, develops scopes of work, supports contract renewals and requests for new services, and serves as a Level I Contracting Officer's Representative upon certification.
• Manages purchasing card activities, supply ordering, and inventory tracking.

Collects and analyzes workload, access, productivity, and program performance data to identify opportunities for improvement. Prepares reports, presentations, charts, and dashboards to support program evaluations and leadership decisions. Coordinates with clinical teams, the Business Office, and Group Practice Management to improve clinic operations, encounter completion, and coding processes. Maintains communication with training affiliates and assists with trainee qualification and credential verification.

Organizes staff meetings, training events, and seminars across service locations. Represents Social Work Service on committees and coordinates responses to facility requests, patient safety reports, inspection findings, and patient concerns. Work Schedule: Full-time, Monday- Friday 8:00 a.m. to 4:30 p.m. Compressed/Flexible: Not authorized. Telework: Ad-Hoc only. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD523-041980 Relocation/Recruitment Incentives: Not Authorized.

Critical Skills Incentive (CSI): Not approved. Permanent Change of Station (PCS): Not Authorized. PCS Appraised Value Offer (AVO): Not Authorized. Financial Report- Not required. Pay: Competitive salary and regular salary increases. Paid Time Off: 37-50 days of annual paid time offer per year (13-26 days of annual leave, 13 days of sick leave, 11 paid Federal holidays per year)Selected applicants may qualify for credit toward annual leave accrual, based on prior [work experience] or military service experience.

Parental Leave: After 12 months of employment, up to 12 weeks of paid parental leave in connection with the birth, adoption, or foster care placement of a child. Child Care Subsidy: After 60 days of employment, full time employees with a total family income below $144,000 may be eligible for a childcare subsidy up to 25% of total eligible childcare costs for eligible children up to the monthly maximum of $416.66.

Retirement: Traditional federal pension (5 years vesting) and federal 401K with up to 5% in contributions. by VA. Insurance: Federal health/vision/dental/term life/long-term care (many federal insurance programs can be carried into retirement). Notifications: This position is in the Competitive Service. Time-in-Grade Restriction: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements.

The grade may have been in any occupation but must have been held in the Federal service. Veterans' preference does not apply for internal or other current permanent Federal agency employees. Current and former Federal employees must submit copies of their most recent SF-50, (Notice of Personnel Action). The SF-50 must identify the position title, series, grade, step, tenure and type of service (Competitive or Excepted). In some cases, more than one SF-50 may be required to show a higher grade previously held.

This position is NOT a Bargaining Unit position. The incumbent may be required to travel to other VA campuses and CBOC's. May be required to attend conference at other facilities or other VA sites on occasion.