Time & Leave Clerk

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/04/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-05 position you must have served 52 weeks at the GS-04. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-04 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: Utilizes judgment and understanding of Timekeeping procedures to prioritize and complete work., Coordinates with units/clinics daily to annotate scheduling changes, collect overtime/comp-time earned slips and leave reports., Teaches and trains employees how to utilize timekeeping software., Utilizes timekeeping software, enters employee work tours, leave, and premium pays following all applicable rules and regulations, Incumbent provides guidance to managers, supervisors and staff in all timekeeping matters citing appropriate regulatory/policy information, Prepares tracking system and logs hours reported such as overtime pay, compensatory pay, premium pay and other special pay determinations.

OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 4 years above high school. (NOTE: TRANSCRIPTS MUST BE SUBMITTED WITH THE APPLICATION MATERIALS. CONFERRAL OF DEGREE(S) EARNED SHOULD BE PRESENT ON TRANSCRIPT(S). UNOFFICIAL TRANSCRIPT(S) IS OK.). OR, Combination: Applicants may also combine education and experience to qualify at this level.

You must have an combination of specialized experience and education beyond the second year of undergraduate studies. For GS-5 level positions (except Clerk-Stenographer, which does not require specialized experience), only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.

01Preferred Experience

One year of timekeeping experience. You will be rated on the following Competencies for this position: Self-Management Analytical Reasoning Computer Skills Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

02Physical Requirements

The work may require some physical effort such as standing, walking, bending, or sitting. There are no special physical demands. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

This position is located at the Department of Veterans Affairs Northern California Health Care System (VANCHCS) in the Nursing Service located at the VA Mather Medical Center. Nursing Service has over six hundred full-time equivalent staff and is responsible for the provision of direct patient nursing care for the health care system. The incumbent reports directly to the Administrative Officer in the administrative team for the service.

• Provides timekeeping and general clerical support for employees in Nursing Service.
• Performs all aspects of timekeeping for over 250 employees assigned to Nursing Service at the Sacramento VA Medical Center.
• Performs work of a general office support nature that encompasses a variety of different duties and responsibilities in support of Nursing Service.
• Performs administrative and/or clerical procedures to support a variety of office functions in support of Nursing Service.

This includes ordering office supplies, processing delegation of authority (DOA) forms, and data validation. Duties include, but are not limited to: Responds to numerous employee and facility inquiries daily. Utilizes judgment and understanding of Timekeeping procedures to prioritize and complete work. Coordinates with units/clinics daily to annotate scheduling changes, collect overtime/comp-time earned slips and leave reports. Teaches and trains employees how to utilize timekeeping software.

Utilizes timekeeping software, enters employee work tours, leave, and premium pays following all applicable rules and regulations. Incumbent provides guidance to managers, supervisors and staff in all timekeeping matters citing appropriate regulatory/policy information. Prepares tracking system and logs hours reported such as overtime pay, compensatory pay, premium pay and other special pay determinations.

Operates as a subject matter expert on facilities timekeeping system, able to efficiently navigate and complete required tasks and guide others in doing the same. Utilize a range of software applications (i.e., Word, Excel, Outlook, etc.) to prepare correspondence. Utilize a range of office equipment (i.e., copier, fax, telephone, etc.).

03Preferred Experience

One year of timekeeping experience. Work Schedule: Monday - Friday, 08:00am - 04:30pm Virtual: This is not a virtual position. Position Description/PD#: Time & Leave Clerk/PD00078O