Administrative Specialist

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities.

Current Department of Army Civilian Employees Current Department of Defense (DOD) Civilian Employee (non-Army) Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Reinstatement Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the experience and/or education requirements described below.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Additional information about transcripts is in this document. Specialized Experience: For GS-07: One year of specialized experience which includes: 1) Gathering, compiling, or tracking program or administrative data to assist in preparing reports or evaluating office workflows; AND 2) Supporting financial or daily office operations by tracking administrative expenses, processing travel transactions, or scheduling official events.

This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05). OR Education: One full year of graduate level education in a field with a major study in Business Administration/Management, Public Administration, Finance or Accounting, Human Resources Management or Organizational Leadership. OR Superior Academic Achievement: Successful completion of all the requirements for a bachelor's degree with Superior Academic Achievement.

In order to be creditable under this provision, Superior Academic Achievement must have been gained in a curriculum that is qualifying for the position to be filled, such as that identified in Education above.

Superior Academic Achievement is based on: (1) Class Standing - Applicants must be in the upper third of the graduating class in the college, university, or major subdivision, such as the College of Liberal Arts or the School of Business Administration, based on completed courses; OR (2) Grade-Point Average (G.P.A.) - Applicants must have a grade-point average of either (a) 3.0 or higher out of a possible 4.0 ("B" or better) as recorded on your official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or (b) 3.5 or higher out of a possible 4.0 ("B+" or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum.; OR (3) Honor Society Membership - Applicants may be considered eligible based on membership in one of the approved national scholastic honor societies listed by the Association of College Honor Societies (https://www.achsnatl.org/).

OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 18. Add the two percentages.

For GS-09: One year of specialized experience which includes: 1) Analyzing administrative programs, processes, or policies to recommend operational improvements or ensure regulatory compliance; AND 2) Monitoring and reporting on organizational budgets, including tracking obligations, expenditures, and funding allocations; AND 3) Coordinating office-wide administrative functions such as government travel programs, official correspondence, or executive calendar operations.

This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-07). OR Education: Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree with a major study in Business Administration/Management, Public Administration, Finance or Accounting, Human Resources Management or Organizational Leadership.

OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages.

NOTE: if using education to substitute for experience, you MUST provide a copy of your transcripts with your application package or you will be rated ineligible. Time in Grade Requirement: For GS-07: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05).

For GS-09: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-07).

Serve as Administrative Specialist to the District Commander, Deputy District Commander and Executive Office staff, with responsibility to assist in the development and coordination of the administrative policies of the Little Rock District.,Perform special studies and prepares reports for the Executive Office staff regarding impacts of new regulations or proposed organizational changes.,Interpret applicable guidance and instructs personnel in their responsibilities relating to security, records and files management, and conference requests.,Responsible for being cognizant and for keeping the Executive Office staff fully advised as to the current status of administrative problems, special studies, or reports through appropriate briefings and other means as warranted.,Perform required coordination concerning preparation of budgets for the current fiscal, the next fiscal year, and the out-year.,Closely monitors all funds and expenses (facility accounts, equipment, supplies, travel, training, etc.) for current fiscal year.,Serve as the inventory control specialist pertaining to the procurement of supplies, materials, equipment, and services for the Executive Office.