Expression of Interest, Administration and Procurement Officer, Solomon Islands RTC Institutional Strengthening (SIRIS) Program

About DT Global

At DT Global Asia Pacific, we aim to positively impact people’s lives through delivery excellence. As a leading implementing partner across Asia and the Pacific, we co-create locally led solutions in partnership with governments, communities, and stakeholders. We bring together talented teams and deep regional expertise to deliver initiatives that promote inclusive economic growth, essential services, and resilient, secure communities.

With over 1,500 staff, experts in 22+ countries and more than 60 years of development experience, we tackle complex community, national and transnational challenges, from governance and justice systems to climate resilience, infrastructure and social equity, with innovative thinking and a commitment to long-term impact.

For more information, please see www.dt-global.com

Program Context

The Solomon Islands RTC Institutional Strengthening (SIRIS) Program is a DFAT funded program that is part of the Pacific Australia Skills work in Solomon Islands. Pacific Australia Skills is a significant Australian investment which stands to make a major contribution to supporting social and economic growth in the region through strengthening the skills and training sector across Timor-Leste and the Pacific.

Pacific Australia Skills builds on the achievements of prior Australian Government support for skills and training in Timor-Leste. The SIRIS program will focus on support for rural training centres (RTCs) and other training providers to strengthen their institutional capability, improve the quality and relevance of skills delivery, and respond effectively to labour-market needs.

Effective delivery of the activity will require coordinated planning across program, operational and technical functions, with resources aligned to agreed activities and results.

About the Role

We are seeking Expressions of Interest for SIRIS program Administration and Procurement Officer position for an upcoming Solomon Islands RTC Institutional Strengthening (SIRIS) Program. The SIRIS program Administration and Procurement Officer play a key role in delivering efficient and comprehensive administrative and procurement support to the Solomon Islands RTCs and training providers.

Under the supervision of Country Operations Manager, this position will work with RTC Activity Lead, the SIRIS program Administration & Procurement Officer and the wider Solomon Islands country team and is responsible for a broad range of functions, including administrative support services, sourcing and procurement activities, and records management.

The role ensures that all SIRIS operations are carried out in compliance with Pacific Australia Skills policies, procedures, and work instructions, while contributing to a well-organized, responsive, and effective office environment.

Roles and Responsibilities

The responsibilities will include

• Support SIRIS team operations, including records management, stationery, and office supplies.
• Maintain efficient filing and document management systems.
• Prepare correspondence, reports, and administrative documentation.
• Support human resource administration, including onboarding and leave tracking for SIRIS Program.
• Coordinate travel arrangements, visas, and accommodation for SIRIC staff and consultants.
• Provide logistical and administrative support for meetings, workshops, graduations, and other events for SIRIS.
• Undertake general administrative and clerical duties to support office operations.
• Initiate and deliver procurement activities in accordance with DFAT and DT Global policies and procedures.
• Prepare procurement documentation, including RFQs, RFPs, bid evaluations, and purchase requisitions.
• Source suitable suppliers, obtain and evaluate quotations, and select vendors based on best value for money.
• Support contract administration and generate purchase orders.
• Maintain supplier databases and effectively manage vendor relationships.
• Monitor procurement activities and maintain complete and accurate records.
• Manage assets by maintaining an accurate asset register, tracking distribution, and supporting regular audits to ensure accountability and compliance.
• Ensure proper receipt, secure storage, and timely distribution of training materials to meet operational needs.
• Arrange shipping and customs clearance of program materials where required.
• Review and replenish first aid and emergency kits.
• Support office insurance and security arrangements.
• Coordinate classroom and venue bookings and provide administrative support to training activities.
• Assist with the procurement and distribution of stationery, uniforms, and PPE to learners.
• Coordinate the set-up of equipment and resources for training and events.
• Provide responsive operational support to technical and program teams.
• Liaise with staff, consultants, suppliers, and service providers.
• Contribute to continuous improvement of administrative and procurement systems and processes.
• Comply with relevant Pacific Australia Skills codes of conduct and report workplace health and safety (WHS) incidents and arrange first aid treatment when necessary.

Selection Criteria

Essential Experience and Knowledge

• Post-secondary qualification in finance, business administration, or related field.
• Demonstrated experience in finance or administration roles in a busy organisational environment.
• Strong organisational and time-management skills, with ability to prioritise and meet deadlines.
• Demonstrated ability to work collaboratively as part of a small team and provide cross-functional support.
• Experience working with financial systems and/or asset management systems.
• Understanding of procurement principles processed and best practises.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).

Desirable

• Experience working in a donor funded program.
• Understanding of and commitment to Gender Equality, Disability and Social Inclusion (GEDSI), Child Protection, Prevention of Sexual Exploitation, Abuse and Harassment (PSEAH), prevention of human trafficking, environmental protection, anti-corruption and other DFAT safeguarding policies.
• Experience working in the education, training, or development sector.
• DT Global strongly encourages applications from individuals with diverse backgrounds including first nations, diverse SOGIESC and people with disabilities.
• People with lived experience of the regions in which Pacific Australia Skills operate are strongly encouraged to apply.

Click on the link or copy paste it to access the full Terms of Reference for this position: \https://tinyurl.com/3pswmtdt\)

Please note:

As an Expression of Interest, this position is anticipated as part of a forthcoming program opportunity and remains contingent upon contract award and the availability of funding. At this stage, DT Global is seeking Expressions of Interest from suitably qualified candidates to support delivery subject to funding being confirmed and all necessary approvals are obtained.