Office and Project Manager

All qualifications must be met by the closing date of this announcement - 11/06/2026 - unless otherwise stated in this vacancy announcement. Competitive candidates must also meet Time-in-Grade requirements as defined in 5 CFR 300, Subpart F. For current Federal employees, if hours worked per week are not included on your resume, you must submit a non-award SF-50 as part of your application to be used to validate your work schedule and determine the amount of specialized experience that you will be granted.

An award SF-50 will not be acceptable documentation for which to consider your amount of qualifying experience. For periods of time that reflect military service, the DD-214 or Statement of Service is sufficient to meet the work schedule requirement as the service dates will be reflected.

For all other applicants who are not current federal employees, your resume must state either "full-time" (or "40 hours a week") or "part-time" with the number of hours worked per week to ensure proper crediting of specialized experience. Specialized Experience at the GS-11: A. Specialized Experience: To qualify for the GS-11, you must possess at least one full year of specialized experience equivalent to at least the GS-09 grade level in the Federal service, or comparable experience gained through Federal service.

Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled.

Specialized experience is defined as demonstrated experience: Supporting senior executives by coordinating, tracking, and managing a broad range of administrative and programmatic activities to produce organized workflows, timely task completion, and streamlined operations, ensuring that leadership can make informed decisions and maintain efficient execution of organizational priorities.

Composing clear and professional written products, such as memos, briefings, charts, and correspondence for internal leadership across a wide range of program areas by gathering information, analyzing requirements, and formatting materials for signature and distribution; AND Coordinating domestic and international travel through an online travel management system for leadership and employees requiring official travel by securing transportation and hotel reservations, preparing travel authorizations and vouchers, and developing detailed itineraries to ensure cost-effective, compliant, and well-organized travel that supports mission-critical activities.

MUST MEET ALL. -OR- B.

Education

Possession of a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.M., if related. (TRANSCRIPTS REQUIRED); -OR- C. Combination: A combination of specialized experience and education that totals 100% of the requirement.

Combination of graduate level education beyond the first two years of progressive graduate study and appropriate experience that together meet the qualification requirements for this position. (TRANSCRIPT REQUIRED) GS-12 Specialized Experience: Note: At the GS-12 level you may not substitute education for experience. A.

Specialized Experienced: To qualify for the GS-12 level, you must possess at least one full year of specialized experience at or equivalent to the GS-11 level in the Federal service, or comparable experience not gained in the Federal service. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled.

Specialized experience is defined as demonstrated experience: Interacting collaboratively with counterparts and coordinates with senior-level personnel across all divisions of the Department to produce integrated, timely, and mission-aligned outcomes, ensuring consistent communication, cross-bureau cohesion, and effective execution of Department-wide initiatives; Implementing internal controls and standard operating procedures for administrative operations to produce compliant, efficient, and reliable administrative systems aligned with federal and agency requirements to improve operation efficiency, strengthen accountability, and ensure adherence to regulatory and policy standards; AND Conducting research on administrative and policy matters to gather accurate information, enabling the development of well-informed responses that resolve inquiries efficiently and ensure compliance with organizational requirements.

MUST MEET ALL. Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience showing hours worked per week.

Some of the major duties you will perform include but are not limited to the following: 1) Maintains the Senior Advisor's calendar, accepting and declining meetings, and preparing weekly and monthly reports, as well as periodic and special reports related to Alaska Departmental policies and programs. 2) Composes and initiates correspondence, reports, charts, and other documents using knowledge and experience of Alaska topics.

Manages correspondence workflows, tracking, and filing systems to ensure timely routing and response. 3) Leads special projects on behalf of senior leadership working across the Department's bureaus and offices. 4) Independently establishes internal controls and procedures for administrative operations to improve efficiency and meet federal and Departmental requirements. Establishes, organizes, and maintains office files and records.

1. Performs independent research on behalf of the Senior Advisor and senior staff through automated tools, libraries, and consultation with others. 6) Assists in monitoring, projecting, and developing office budget needs. Assists in tracking and maintaining expenditure and purchase documents and records. 7) Arranges travel (local, national, and international), obtains accommodations, prepares travel authorizations and vouchers, and maintains contact with staff on travel.

Duties will be developmental in nature when filled below the full performance level.