Health System Specialist

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/26/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-14 position you must have served 52 weeks at the GS-13. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience as described below: Specialized Experience: You must have at least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-13) in the Federal Service, that is directly related to the work of the position and has equipped you with the particular knowledge, skills and abilities to successfully perform the duties as a Supervisory Health System Specialist - Supervisory Health Professions Education Manager.

Qualifying specialized experience is defined as progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities.

Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement.

At this level, applicants would have obtained this experience working within a health care setting: (1) Analyzing health care program, policy, or operational issues, such as clinical program support, patient care administration, or health care resource management, to identify relevant information, evaluate alternatives, and recommend a course of action to an executive or senior manager; (2) Coordinating executive assignments, priorities, and milestones for a health care executive or program office, tracking deliverables and deadlines to ensure leadership requirements are met; and (3) Preparing written products such as briefings, decision papers, or talking points that communicate health care program or policy information and support executive-level decisions affecting health system operations.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

The Health System Specialist Serves as the Executive Advisor (EA) and the key staff advisor to the Chief Officer, GEC and the Deputy and is responsible for the identification of information and collaborations needed to manage critical aspects of GEC operations. The position provides information and analytical support to the GEC Chief Officer and VHA leaders.

This includes responding to high level requests for information and support from all levels of the organization, including senior level managers in VACO, VISNs and HSAs. Major Duties: Advise the Executive Director and Deputy on management, administrative, program, policy, and operational matters to support informed decisions affecting Geriatrics and Extended Care programs and operations.

Coordinate executive-level assignments, priorities, correspondence, briefings, meetings, and due dates for the Executive Director and Deputy to ensure leadership requirements are organized, tracked, and completed. Develop and review executive correspondence, decision papers, briefings, talking points, presentations, and other written products to communicate leadership intent and support executive-level decisions.

Analyze program, policy, organizational, and operational issues to identify relevant information, assess alternatives and consequences, and recommend courses of action to senior leadership. Plan, coordinate, and monitor high-priority projects by establishing milestones, tracking deliverables and dependencies, assessing progress and risks, and recommending corrective actions to achieve project objectives.

Analyze proposed legislation, regulations, policies, and directives to determine potential effects on Geriatrics and Extended Care programs and prepare impact analyses, position papers, briefings, or recommended responses. Develop and coordinate short- and long-range organizational plans by evaluating leadership priorities, program requirements, workload, risks, and anticipated changes affecting Geriatrics and Extended Care operations.

Track, validate, and analyze performance measures, milestones, supporting evidence, and organizational results to prepare status reports and evidence-based narratives for leadership performance requirements. Coordinate with VHA program offices, senior leaders, field organizations, Federal agencies, and external stakeholders to obtain information, reconcile requirements, and advance Geriatrics and Extended Care priorities.

Plan and coordinate executive-level meetings and forums by scheduling the meeting, developing agendas and briefing materials, identifying required participants and decisions, documenting outcomes, and tracking resulting action items. Develop or apply evaluation methods, measures, and reporting processes to assess program operations, identify performance gaps, and recommend improvements to organizational effectiveness.

Manage sensitive executive, personnel, policy, and pre-decisional information in accordance with applicable requirements while supporting leadership activities and decisions. Coordinate executive administrative support functions, including travel arrangements, travel vouchers, scheduling activities, executive correspondence, and other administrative requirements to support the Chief Officer and Deputy in accomplishing organizational priorities.

Work Schedule: Monday - Friday, 8:30am - 4:00pm Compressed/Flexible: Not Available Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: No Position Description/PD#: Health System Specialist/PD672410 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized