Secretary (Office Automation)

01Qualifications

All qualifications must be met by the closing date of this announcement - 10/30/2026-unless otherwise stated in this vacancy announcement. Competitive candidates must also meet Time-in-Grade requirements as defined in 5 CFR 300, Subpart F. For current Federal employees, if hours worked per week are not included on your resume, you must submit a non-award SF-50 as part of your application to be used to validate your work schedule and determine the amount of specialized experience that you will be granted.

An award SF-50 will not be acceptable documentation for which to consider your amount of qualifying experience. For periods of time that reflect military service, the DD-214 or Statement of Service is sufficient to meet the work schedule requirement as the service dates will be reflected.

For all other applicants who are not current federal employees, your resume must state either "full-time" (or "40 hours a week") or "part-time" with the number of hours worked per week to ensure proper crediting of specialized experience.

Minimum Qualification Requirements: To qualify for this position, you must meet the following minimum qualifications: To qualify for this position at the GS-09 grade level: Experience: To qualify, you must possess at least one full year of specialized experience equivalent to the GS-08 level in the Federal service (obtained in either the public or private sectors).

Specialized experience is defined as demonstrated experience: Managing office operations by developing and implementing secretarial procedures and policies. Serving as a lead clerical liaison between supervisor and staff.

Performing administrative functions such as handling travel arrangements, correspondence, clerical staff, calls, visitors, meetings, and office software Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Some of the major duties you will perform include but are not limited to the following: Serves as the principal administrative support for the Assistant Director. Provides administrative support to the Assistant Director's Deputy, Division Chiefs and immediate staff as required. Maintains control of the Assistant Director's and Deputy Associate Director's appointments, calls and schedules. Monitors and maintains official files for the Office of the Assistant Director.

Creates and compiles special reports, memoranda, agendas, and electonic mail for the support and management of office operations. Utilizes automated office systems and software to prepare correspondence, manage electronic and hard-copy records, and generates specialized reports in support of office functions. Completes time and attendance for the Assistant Director's Office and staff. Screens calls and visitors, answering questions and resolving issues involving established policy or routine matters.