Administrative Officer - Transplant Service

Minimum Qualifications for Administrative Officer GS-9 position: Possess at least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-7) in the Federal Service that has given me the particular knowledge, skills and abilities required to successfully perform the duties of this position.

Specialized experience is experience providing a variety of administrative management services essential to the direction and operation of a department or organization pertaining to personnel management, procurement and contract administration; coordinating administrative support activities (i.e., approve meeting minutes and agendas, etc.); monitoring/tracking programs or processes; assisting with resource management responsibilities (i.e., allocating space, time, equipment for daily use of staff, etc.); ensuring compliance with established policies, practices and procedures; analyzing and measuring the effectiveness of program management and work processes; and utilizing various Microsoft Office applications (i.e., Excel, Access, Word, etc.).

NOTE: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week OR Successful completion of a master's degree or equivalent graduate degree, two (2) full years of graduate level education leading to such a degree, or LL.B. or J.D. in a related field that demonstrates my ability to perform the duties of this position. NOTE: This education must have been obtained at an accredited college or university.

If you select this option, you must submit a copy of your transcript with your application. Education cannot be credited without documentation. OR Equivalent combinations of successfully completed graduate-level education (beyond the first year) and specialized experience, as described above, which meet the total experience requirements for this grade level. NOTE: The education portion must include graduate courses that demonstrate the knowledge, skills, and abilities necessary to do the work of this position.

This education must have been obtained in an accredited college or university. If you select this option, you must submit a copy of your transcript with your application. Education cannot be credited without documentation.

01Preferred Experience

COR Level 1 For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION Serves as the first point of contact for a variety of VA and non-VA officials and clinical experts seeking knowledge about Transplant Service. These include, but are not limited to, VA Central Office management officials, managers of other transplant programs, physicians and administrators at this and other VA facilities.

Develops responses concerning the Transplant Program, including sensitive issues which may relate to patient care, and to provide accurate information for dissemination to these sources and to the families of veterans who are seeking care through this facility. Serves as the contact point for the National VA Transplant referral system. S/he oversees administrative management of all patients referred to this facility for transplant services from VA medical centers nationwide.

Provides continuity between Transplant Service and other services within the medical center. Supervises the day-to-day activities of his/her administrative support personnel. Provides administrative leadership to physicians and other Title 38 personnel within the service.

Assists in the evaluation of the overall planning activities of Transplant Service in relation to policies, plans and objectives established by the Department of Veterans Affairs, obtaining information upon which evaluations and planning decisions can be based. Responsible for proper utilization of resources by conducting surveys and collecting data which will support recommendations concerning space, personnel, equipment and workload.

Responsible for reconciliation and administering all CMR accounts for Transplant Service. Incumbent is responsible for prompt reporting of excess equipment and proper justification when submitting supply requisitions. Maintains an up-to-date list of equipment needs, and replacement of old equipment. Administers human resources activities for the service. Prepares a quarterly utilization report for submission to VACO that is the basis for reimbursement of lodging expenses to the medical center.

Provides ongoing review of changing regulations, guidelines and state and federal laws as they impact these policies, and initiating new station policies and procedures as necessary to meet the needs of TVHS staff, house staff, and patients. Holds responsibility for quality management and improvement activities, which relate to quality of care of the transplant patient, and policies related to respect for patient rights as they apply to transplant and donation of organs and tissues.

Work Schedule: Full-time, 8-hour shifts Monday through Friday, per the needs of the service Telework: This position may be authorized for Ad-hoc telework. Telework eligibility will be discussed during the interview process.