Equipment Specialist (Surgical Care)

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/09/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-05.

For a GS-09 position you must have served 52 weeks at the GS-07.The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. BASIC REQUIREMENT OR INDIVIDUAL OCCUPATIONAL REQUIREMENT: EDUCATION: Undergraduate Education: Major study -- any field of study in an accredited college or university.

Graduate Education: Major study -- fields related to the position to be filled. NOTE: You must submit a copy of your transcripts. ~ OR~ You may qualify based on your experience and/or education as described below: GS-07: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: Working as a skilled mechanic or maintenance worker, sales or service engineer, or planner or estimator in a technical group dealing with manufacture, utilization, repair, or operation of equipment. Reviewing and applying technical specifications and requirements. Analyzing equipment and forecasting spare parts requirements. Reading and interpreting engineering change orders, equipment requisitions, shop orders, and work orders.

Analyzing contract specifications and examining pertinent equipment to determine if specifications are met. Analyzing or supervising maintenance, repair, or production operations to determine methods of improvement. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have one full year of graduate level education or superior academic achievement. NOTE: You must submit a copy of your transcripts.

OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond undergraduate. GS-09: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: Equipment purchasing, inventory management, and conducting lifecycle analyses. Experience preparing technical specifications for equipment procurement. OR, Education: Applicants may substitute education for the required experience.

To qualify based on education for this grade level you must have To qualify based on education for this grade level you must have a master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree or LL.B. or J.D., if related. NOTE: Transcript (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation.

OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond the first year of graduate level. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties include but are not limited to: Administrative Duties: Maintains detailed knowledge of equipment composition down to individual parts, understanding how each component interacts with others, both within subsystems and as part of the larger system. In addition, this position assesses and documents the intended uses of equipment, reviews design and operating characteristics and limitations, and evaluates operating instructions.

This position also considers the reliability of different manufacturers and contractors and analyzes the capabilities and limitations of various organizational levels with regard to operating and repairing equipment. Works closely with clinical staff to define and establish equipment needs, serving as the primary liaison among the multidisciplinary team.

This position manages and conducts research on requests for both reusable and disposable equipment in the operating room (OR) and clinic settings. manages and conducts the required 10% and annual inventories of Equipment Inventory Listings (EILs) in partnership with the logistics team, verifying equipment accountability and physical location with specialty staff.

When equipment is unused, damaged, expired, or replaced, this position prepares VA Form 2237 using the Veterans Health Information Systems and Technology Architecture (VistA) program and submits the Logistics, Equipment and Asset Form (LEAF) to process equipment turn-in requests. Coordinates with the multidisciplinary team to request, plan, develop, and monitor both loaned and co-signed surgical instruments and equipment, as well as expendable supplies for clinical or medical purposes.

It develops, maintains, and tracks equipment requests entered into SEPG for purchase approval and monitors SEPG-approved purchases in the Enterprise Equipment Request (EER) portal. To ensure timely processing, this position collaborates with the multidisciplinary team to gather and submit all necessary documentation for EER approval and tracks EER-approved purchases within the Forecast of Opportunities and Requirements Center of Excellence (FORCE) database, also known as the FORCE Packet.

Contracting Officer Representative (COR) Duties: This position serves as a Contracting Officer's Representative (COR) for projects related to the maintenance and repair of medical equipment.

In this capacity, this position maintains all contract administration files in accordance with Department of Veterans Affairs (VA) policies and procedures, including but not limited to: Veterans Health Administration (VHA) Standard Operating Procedure (SOP) 160-10-01, Procurement Process, Security Handbook 6500.6, and VA Directive 1663.

This position is responsible for preserving official documents such as the signed delegation of authority letter, COR training certificates, a copy of the contract with current rates and pricing schedules for invoice validation, copies of all executed contract modifications, the independent Government Cost Estimate, purchase orders, Online Certification and Licensing System (OLCS) payment and obligation history, invoice tracking reports and certified payment invoices, and all associated fiscal requests and approvals.

Additionally, this position retains a signed copy of the Quality Assurance Surveillance Program (QASP) and related reports, quarterly COR reports (including updates on key personnel), documented correspondence regarding contract performance and resolutions, contract employee training records and licenses, annual past performance reviews, and invoice Certifications. Responsible for validating invoices within five (5) days of receipt by comparing them against the contract terms and established performance metrics.

Performs other related duties as assigned. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday-Friday, 8:00am-4:30pm Telework: Ad hoc at the supervisor's discretion. Virtual: This is not a virtual position.

Position Description/PD#: Equipment Specialist (Surgical Care)/PD503770 Permanent Change of Station (PCS): Not Authorized