SECRETARY (OFFICE AUTOMATION)

For GS-07: Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-06 grade level or pay band in the Federal service or equivalent experience in the private or public sector.

Specialized experience must demonstrate the following: providing clerical and administrative support such as preparing and disseminating correspondence or memoranda, maintaining and controlling electronic calendars, receiving and screening visitors/phone calls, arranging travel reservations, and maintaining filing systems utilizing office automation to support assigned office(s) in an organization.

For GS-06: Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-05 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: providing clerical assistance such as scheduling appointments and reservations, answering phone calls, and filing records or reports using office automation to support assigned office(s) in an organization.

This position requires the ability to type at least 40 words per minute. Your response to the typing skill question on the Occupational Questionnaire will be used in your qualification determination.

Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will respond to routine and non-technical request for information such as status reports, suspense dates for matters requiring compliance, and similar information readily available from files.,You will compile and issue various daily, weekly, monthly and/or quarterly reports, as well as one-of-a-kind reports.,You will obtain and provide background information on various subject matter and presents information to supervisors prior to scheduled phone calls, visitors or meetings.,You will receive and screen visitors and phone calls from shipyard managers, Echelon 2 Command officials and military visitors, referring them to other staff members or other offices based upon knowledge of programs and operation points of contact.,You will arrange for conferences, reserves space and teleconference bridge lines, notifies participants of date, time and place as well as the subject matter.,You will maintain and control the supervisor's calendars, advising on daily appointments or conferences.,You will arrange for travel, schedules visits and reservations. Creates and reviews travel orders in the Defense Travel System (DTS) and assists in completion of travel claims or travel vouchers.,You will prepare and submit request for personnel actions on behalf of the office.,You will closely review correspondence or other action documents compiled by the staff for completeness, format, adherence to stated office policy and for grammatical correctness prior to presentation to the supervisor for signature.,You will flag items of interest for the attention of the supervisor that are found in publications, reports, correspondence or other material routed to the office.