Supervisory Program Analyst

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/04/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. For a GS-11 position you must have served 52 weeks at the GS-9.

The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

You may qualify for the GS-9 grade level based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: Provides direction and oversite administratively of complex medical service lines; assists in directing budget, management, staffing, maintenance and payroll responsibilities in acute inpatient hospital and specialty outpatient services; contributes to Medical Center Management through membership on various medical center committees; influence managers and other officials to accept and implement findings and recommendations on organizational improvements or program effectiveness; acts as liaison with the affiliated medical school and clinical departments and coordinate the daily interactions between the two institutions; resolves administrative questions/problems relating to applicable residents, students and fellows; coordinates and investigates patient concerns or congressional inquiries; oversees the completion of all required reports by determining what is required utilizing VA regulations, local memoranda and consultation with VA administrative staff; and plays a vital role in planning and implementation of medical audits, self-evaluation studies and other management reviews, participating in utilization review and performance improvement studies.

OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree or LL.B. or J.D. in a related field OR, Combination: Applicants may also combine education and experience to qualify at this level.

You must have an equivalent combination of specialized experience and education as stated above to meet to total experience requirements. You may qualify for the GS-11 grade level based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: Provides direction and oversite administratively of complex medical service lines; assists in directing budget, management, staffing, maintenance and payroll responsibilities in acute inpatient hospital and specialty outpatient services; contributes to Medical Center Management through membership on various medical center committees; influence managers and other officials to accept and implement findings and recommendations on organizational improvements or program effectiveness; acts as liaison with the affiliated medical school and clinical departments and coordinate the daily interactions between the two institutions; resolves administrative questions/problems relating to applicable residents, students and fellows; coordinates and investigates patient concerns or congressional inquiries; oversees the completion of all required reports by determining what is required utilizing VA regulations, local memoranda and consultation with VA administrative staff; and plays a vital role in planning and implementation of medical audits, self-evaluation studies and other management reviews, participating in utilization review and performance improvement studies.

OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., in a related field. OR, Combination: Applicants may also combine education and experience to qualify at this level.

You must have an equivalent combination of specialized experience and education as stated above to meet total experience requirements. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

This position will report to the Medicine Business Manager and is responsible for the direct supervision of 2-4 GS-7 Program Support Assistants and the administrative oversight for the Internal Medicine Hospitalist Section as well as the Infectious Disease section.

The SPA assists in the design, implementation, modification, and maintenance of quality management and risk management programs within Medicine Service by applying specialized knowledge of health care operations to the planning, organization, and evaluation of the delivery of services. The SPA exercises discretion and judgment in determining the priority of projects to complete, coordinate and delegate administrative functions.

The responsibilities and span of control of the SPA are quite complex, extensive and varied. Major duties and responsibilities include, but are not limited to: Maintains and improves systems of delivering health care by developing better programs and policies, and improving utilization of resources. Develops goals and objectives for Medicine Service and translates these into specific actions and policies.

Analyzes the need for and facilitates the purchase of equipment and expendable supplies, overseeing the use of funds allocated to the control points. Assists in budget projections for his/her assigned Sections and submits staffing requests to Executive Resource Board for approval to hire additional FTEE and fill vacancies. Submits requests for classification of position descriptions and functional statements, recruitment requests, and ER/LR actions.

Acts as a subject matter expert and facilitates resolution of issues involving Human Resources, EEO, Privacy, Police, and local labor organizations for the Section Chiefs and their assigned personnel. Evaluates work performance and develops performance standards. Advises top management of elements considered unacceptable from the standpoint of quality and utilization of resources. Meet the needs of customers while supporting VA missions.

Consistently communicates and treats customers (veterans, their representatives, visitors, and all VA staff) in a courteous, tactful, and respectful manner. Recommends approval of internal review findings along with corrective measures for noted deficiencies to Medicine Service leadership. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met.

Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday-Friday, 8:00am-4:30pm Telework: This position may be authorized for ad hoc telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Supervisory Program Analyst/PD118810 and PD149050 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized