Administrative Assistant

In order to qualify for this position, you must have at least one year of specialized experience at the next lower grade level in the Federal service or equivalent experience in the private or public sector.

SPECIALIZED EXPERIENCE is defined as: proficiency performing tasks with various computer systems such as data entry and/or managing databases and producing reports; administrative and clerical duties such mailing, faxing, copying, and filing; utilization of various computer software such as word processing software (Microsoft Word or similar), Adobe Acrobat, and Microsoft suite (or similar); providing support to senior staff and collaborating with internal and external contacts; executing administrative functions i.e., time and attendance, travel, budget, workload, and purchasing/bank card, calendar management, and file management; proofreading and formatting documents including grammar, punctuation, and spelling; and ensuring compliance with organizational standards for correspondence and concurrence procedures.

A description of how you possess the specialized experience must be addressed in your resume. PLEASE BE CLEAR AND CONCISE. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

The successful candidate will perform the full range of Administrative Assistant duties in order to support the operations of your office. Such duties include but are not limited to: Serving as the Administrative Assistant for an assigned Division, providing comprehensive administrative support and serving as lead support for lower-graded Branch assistants. Managing supervisors' calendars and scheduling meetings as needed. Using ADAMS and EWOK eConcurrence to prepare, route, and maintain official documents.

Assisting with travel arrangements for Division management. Ensuring all time, attendance, and travel activities are completed accurately and in accordance with Agency guidelines. Providing occasional backup administrative support across the Office, Division, or Branch.