File Supervisor

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/06/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-6 position you must have served 52 weeks at the GS-5. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: maintain, organize and retrieve files and records; review incoming documents to determine proper filing categories and record locations; assist with organizing daily filing activities; track incoming and outgoing records; and identify and resolve filing discrepancies.

You will be rated on the following Competencies for this position: Clerical Communication Manages and Organizes Information Technology Application Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

01Physical Requirements

The work requires physical exertion such as prolonged periods of standing, bending, reaching and lifting moderately heavy items such as record boxes. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Duties include but not limited to: Plan and develop the patient information system, including developing operating methods and procedures covering all medical records functions. Run the medical record timeliness and delinquency reports. Analyze patient documents against regulatory requirements of the medical record. Prepare formal recommendations for promotions, reassignments, other status changes or recognition of outstanding performance for assigned employees.

Serve as a liaison with Human Resources Management Service concerning personnel related matters for employees. Return telephone calls to Veterans, their family members and/or representative, to perform service recovery and provide assistance. Work Schedule: Monday-Friday; 8:00am-4:30pm Virtual: This is not a virtual position.

Position Description/PD#: File Supervisor/PD14643O Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized