Secretary (Typing)

To qualify at the GS-9 grade level, applicants must have at least one (1) full year of specialized experience equivalent to at least the GS-8 grade level in the federal sector. Specialized experience is experience that has equipped you with the particular ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work.

Specialized experience must include the following: Preparing correspondence and other documents in proper grammar, spelling, punctuation, and format; Receiving visitors, maintaining files, incoming correspondence, typographical errors; Scheduling supervisor's activities, composing correspondence, resolving problems, locating information, organizing workflow of office; Following up on action items, requisitioning supplies, equipment, services for the office chief and staff; Identifying workflow problems, scheduling conflicts, and other situations with negative impact on organizational efficiency or effectiveness; Performing records management duties including developing, maintaining, verifying and evaluating existing systems; Performing advance office automation work; organize data into graph, spreadsheets, or other mediums of representation; Specialized experience is experience that has equipped you with the particular ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work.

NOTE: Education cannot be substituted for experience at this grade level. National Service Experience (i.e., volunteer experience): Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. The Office of Personnel management (OPM) must authorize employment offers made to current or former political appointees.

If you are currently, or have been within the last 5 years, a political Schedule A, Schedule, C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.

You will serve as a Secretary (Typing) and be responsible for providing secretarial and office management support to the U.S. Coast Guard Academy Superintendent and staff. You will also be responsible for directing all program, administrative and support operations for the Command. Being a Coast Guard civilian makes you a valuable member of the Coast Guard team.

Typical work assignments include: Acting as the office manager for the Superintendent, ensuring that the practices and procedures used by administrative/clerical personnel in subordinate units of the Academy are consistent with those of the Superintendent. Devising, installing and training cadets, support staff, military and civilians on office procedures and practices including compiling correspondence, directives, reports, guests lists, invitations, seating plans; proper protocol and public/community relations.

Receiving, consolidating, and reviewing a variety of action requests, e.g., Cadets related issues, Coast Guard Band, USCG Barque Eagle, etc., which require a response from the Superintendent and staff. Independently composes and types in final form correspondence, reports, etc. from transcribed taped dictation, hand-written drafts, and word-processed drafts for the Superintendent's signature. Exercising exclusive control over the Superintendent's appointments, with complete authority for commitments of time.

Acting as the first point of contact to receiving visitors and telephone calls to the office, scheduling appointments, and planning for time and location of meetings in accordance with instructions. Planning and arranging all Temporary Additional Duty (TAD) travel and lodging for the Superintendent and all special events for high profile visiting dignitaries such as the President, cabinet members, etc.