Payroll Technician

KNOWLEDGE REQUIRED BY THE POSITION Two years of general experience, which demonstrates progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform accounting or payroll functions.

Specialized experience of at least one year processing payroll for a large organization (e.g. , including use of automated financial systems, processing of timekeeping records, balance and reconciliation of accounts, and adherence to state and federal wage and hour regulations. Knowledge of all areas of payroll processing and the various techniques and procedures necessary to properly pay employees on a timely basis and maintain adequate controls.

Knowledge of automated payroll system(s), pay/deduction codes, general ledger account code structure(s), and payroll/personnel procedures. Knowledge of accounting techniques and procedures sufficient to understand account relationships within an extensive account structure of an automated system covering operations at a large number of organizational units and programs generating a wide variety of transactions. Knowledge of Non-Appropriated Fund regulations, procedures and policies is a plus.

Knowledge of Federal records procedures and regulations (e.g., documentation retention requirements, official personnel file maintenance, controlled unclassified information). Skill in the use of an automated accounting, payroll or Human Resources Information System (e.g., ADP, SAP, KRONOS, etc.) Skill in the use of Microsoft Office Programs (e.g., Word, Excel, Power Point, Outlook). Skill working with various data files, applications and systems to import/export data.

Skill and demonstrated experience performing data entry with a high level of accuracy and attention to detail. Skill in providing excellent customer service obtained through prior experience and training. Skill in interpersonal communication to interact with a variety of internal and external customers at all levels of the organization. Ability to provide general advice and assistance on interpretation of basic pay policies and regulations.

Ability to prepare clear, concise, and technically sound reports related to the specific HR functional area to which assigned. Ability to communicate effectively both orally and in writing with tact and diplomacy.

DUTIES INCLUDE BUT ARE NOT LIMITED TO: Processes payroll for all CNRNW NAF employees including validation and exporting timekeeping data from the approved automated timekeeping system (e.g. KRONOS) into the Commander, Navy Installation Command (CNIC) automated payroll processing systems (e.g. PCPW, ADP). Answers telephonic and written inquiries pertaining to individual employees.

Coordinates with appropriate personnel for resolution of problems ranging from standard to complex, to include overtime, shift or night differential, irregular duty hours, and weather or service disruptions. Works with CNIC and the designated payroll services provider (e.g. ADP) to resolve payroll issues or problems encountered, such as federal, state and local taxes, benefits and both involuntary and voluntary payroll deductions.

Acts as the liaison between payroll and other governmental and non-governmental offices. Makes retroactive adjustments to pay as necessary due to discrepancies, mass pay changes and other external factors requiring adjustments for compliance. Ensures leave and schedules changes in employee bi-weekly timesheets are properly recorded in the system in accordance with established procedures. Coordinates corrections of discrepancies.

Verifies that each activity has completed posting of time and attendance data, and that certification is complete at the end of the pay period. Interprets payroll regulations for managers and explains actions that may directly impact employee pay and/or entitlements. Maintains files for correspondence, reports, and payroll functions while protecting the integrity of Personally Identifiable Information (PII). Ensures proper record retention and disposal.

• Processes changes and reconciles leave balance for transfers upon receipt of payment.
• Coordinates the NAF employee Leave Donation Program, crediting donated leave to appropriate recipients and returning unused leave to donors per the established standard operating procedure.
• Processes orders for deduction of child support, alimony, bankruptcy, Federal tax levy, and commercial debts ensuring accurate execution and conformance with regulatory and statutory requirements.

Enters garnishment data into payroll systems and verifies that it processes properly. Provides data to individual employees, courts, IRS, etc., concerning garnishment actions. Submits garnishment and child support data to accounts payable. Maintains Deductions in Arrears reports and send letters to employees who may be out of compliance.

Enters changes into the automated payroll system (e.g. union deductions, financial organizations, tax rates, charitable contributions, insurance, program codes, etc.) Responds to wage and separation information requests for Employment Security Department. Responds to Employment Verification requests. Tracks and ensures employees do not exceed the allowable hours for Disabled Veteran Leave, Family Medical Leave, and Paid Parental Leave.

• Holds new user or refresher training for users and managers in the timekeeping system.
• Coordinates with human resources representatives from gaining and losing offices to verify portability eligibility and entitlements for employees transferring from one government entity to another.
• Performs other duties as assigned.