Advanced Medical Support Assistant

01Basic Requirements

United States Citizenship: (Non-citizens may be appointed when it is not possible to recruit qualified citizens in accordance with VA Handbook 5005, Part II, Chapter 3, Section A, paragraph 3.g.). English Language Proficiency: MSAs must be proficient in spoken and written English in accordance with VA Handbook 5005, Part II, Chapter 3, Section A, paragraph 3.j.

02Experience

Six (6) months experience of clerical, office, [customer service], or other [administrative] work that indicates the ability to acquire the particular knowledge and skills needed to perform the duties of the position, OR;

03Education

One (1) year above high school, OR; Experience/Education Combination: Equivalent combination of experience and education are qualifying for entry level for which both education and experience are acceptable. (May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation [only applicable to current VHA employees who are in this occupation and meet the criteria).

You will be rated on the following Knowledge, Skills, and Abilities based on your application for this position: Please make sure that each is addressed in detail in the body of your resume. GS-6 Grade Determinations: In addition to the Basic Requirements for employment listed above, the following education and experience criteria must be met when determining the grade of candidates for Advanced Medical Support Assistant GS-6: Experience: One year of specialized experience equivalent to the MSA GS-5 grade level.

In addition to one year of specialized experience equivalent to the GS-5 MSA, candidates must demonstrate all the KSA's below: Ability to collaborate and communicate with a wide range of medical clinicians across multiple disciplines (e.g. medical doctors, nurse practitioners, physician assistants, psychologists, psychiatrists, social workers, clinical pharmacists, and nursing staff) to accomplish team goal setting to ensure medical care to patients is met.

Ability to independently set priorities and organize work to meet deadlines, ensuring compliance with established processes, policies, and regulations. Ability to communicate tactfully and effectively, electronically, by phone, in person, and in writing, with internal and external customers. This may include preparing reports in various formats and presenting data to various organizational levels, as well as resolving patient concerns.

Advanced knowledge of the technical healthcare process including, but not limited to, scheduling across interdisciplinary coordinated care delivery and/or care in the community models and patient healthcare portals as it relates to access to care.

Advanced knowledge of policies and procedures associated with interdisciplinary coordinated care delivery and/or care in the community operational activities that affect patient flow, and patient support care administrative functions to include, but not limited to appointment cycles, outside patient referrals, follow-up care, overbooking, provider availability, etc. Advanced knowledge of medical terminology due to the technical nature of language utilized by clinicians.

04Preferred Experience

1 year experience navigating electronic medical records system. 1 year experience providing customer service to internal and external customers in the healthcare field. Familiarity with medical terminology. Familiarity with Microsoft Office programs, to include Outlook, Teams, Excel, Word, and SharePoint. Reference: For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/.

05Physical Requirements

This is primarily a sedentary position. See VA Directive and Handbook 5019

Duties of the position include, but are not limited to: Support the consult teams, by using an interdisciplinary coordinated care delivery model. Use advanced interpersonal skills in order to effectively understand patient's needs, assess possible courses of action and take appropriate measures to ensure patient satisfaction.

Demonstrate exceptional interpersonal communication skills and work collaboratively with medical center programs, services and multidisciplinary team members in providing accessibility to care and in meeting patient care needs, both clinical and administrative.

Serve as the coordinator of incoming telephone calls, receiving a wide range of inquiries, utilizing administrative systems knowledge to identify patient/caller needs, practicing independent decision-making, coordinating care needs, assist in scheduling appointments and directing problem resolution as appropriate. Work closely with CC Nurses and other clinical providers to ensure patients' health needs are met.

Maintain appointment schedules for CC, communicates with CC providers to ensure they accept VA patients and payments, prepare any required pre-appointment documents, schedule the appropriate level of care and document the schedule in the appropriate consult. Obtain medical documentation from community providers, scans to appropriate consult within the Computerized Patient Record System (CPRS) and alerts VA providers for continuity of care.

Collaborate with the CC Nurses, Specialty Care teams, and Facility staff for all patient coordination of care issues. Schedule Veteran appointments with community providers using Computerized Patient Record System (CPRS)/ VA Information System Technology Architecture (VistA) or other software scheduling options. Utilize a global knowledge base to provide timely and appropriate telephone caller referral and/or problem resolution.

Display a cooperative attitude and will effectively work together to implement the organization's mission and goals. Protect printed and electronic files containing sensitive data in accordance with the provisions of the Privacy Act of 1974 and other applicable laws, Federal regulations, VA statutes and policy, and VHA policy. Performs other duties as assigned. Work Schedule: Monday - Friday, 8:00am - 4:30pm Telework: Available- Ad Hoc (As determined by office policies) Virtual: This is not a virtual position.

Functional Statement #: FS# 654-00123-F Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized