Lead Pharmacy Technician

01Basic Requirements

United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy. Education or Experience. (1) None required.(2) For all grade levels and positions that accept both education and experience to qualify, equivalent combinations of qualifying education and experience that total at least 100% are qualifying.

The combined percentage is determined by adding total qualifying experience as a percentage of the experience required for the grade level to the education as a percentage of the education required for the grade level. Certification.

For positions above the full performance level, the employee must pass a national certification exam and hold an active national certification through either:(1) Pharmacy Technician Certification Board (PTCB), Certified Pharmacy Technician (CPhT).OR (2) National Health career Association (NHA), Certified Pharmacy Technician (ExCPT). Grandfathering Provision.

Pharmacy technicians employed in VHA on the effective date of this qualification standard are considered to have met all qualification requirements for the title, series and grade held, including positive education and licensure/certification/registration that are part of the basic requirements of the occupation.

For employees who do not meet all the basic requirements in this standard but who met the qualifications applicable to the position at the time they were appointed to it, the following provisions apply: (1) Employees may be reassigned, promoted up to and including the full performance (journey) level or changed to lower grade within the occupation but may not be promoted beyond the journeyman level or placed in supervisory or managerial positions. (2) Employees in an occupation that requires a licensure/certification/ registration only at higher grade levels must meet the licensure/ certification/registration requirement before they can be promoted to those higher grade levels. (3) Employees who are appointed on a temporary basis prior to the effective date of the qualification standard may not have their temporary appointment extended or be reappointed on a temporary or permanent basis until they fully meet the basic requirements of the standard. (4) Employees who are converted to title 38 hybrid status under this provision and subsequently leave the occupation lose protected status and must meet the full VA qualification standard requirements in effect at the time of re-entry to the occupation. (5) Employees initially grandfathered into this occupation who subsequently obtain additional education and/or licensure/certification/registration that meet all the basic requirements of this qualification standard must maintain the required credentials as a condition of employment in the occupation.

02Grade Determinations

In addition to the basic requirements for appointment, VA HR staff must use the following criteria to determine the appropriate grade assignment of candidates Lead Pharmacy Technician, GS-08. (1) Experience. Candidates must possess one year of experience equivalent to the next lower grade level and demonstrate the KSAs below. (2) Certification.

For positions above the full performance level, the employee must pass a national certification exam and hold an active national certification through either: (a) PTCB as a CPhT.OR (b) NHA as a ExCPT. (3) Knowledge, Skills and Abilities (KSAs).

In addition to the experience above, the candidate must demonstrate the following KSAs for all GS-08 assignments and meet any additional KSAs for the assignment, if indicated: (a) Comprehensive knowledge of concepts, principles, methodology and policies in a specialized area or section of pharmacy (such as sterile compounding, controlled substances, automation, clinical pharmacy, contact center, etc.) Note: See Specialized Area.in the Definitions Section. (b) Skill in training and orienting new and existing pharmacy facility employees and students on proper policies and procedures. (c) Ability to evaluate, analyze and coordinate workflow and work activities within a specialized area or section of the pharmacy.

Lead Pharmacy Technician Assignments. For all assignments above the full performance level, the higher-level duties must consist of significant scope, complexity and range of variety and be performed by the incumbent at least 25% of the time. Lead pharmacy technicians perform duties independently, which consist of significant scope and complexity and will assist with technician oversight.

Lead pharmacy technicians lead three GS-07 or more pharmacy technicians/employees/staff members, provide direction for daily operations and assume responsibility for integrating and monitoring standard pharmacy policies to maintain continuous workflow and quality within the service.

Lead pharmacy technicians must do a combination of at least three of the following duties: prepare work schedules and assign tasks to ensure timely completion of duties; ensure pharmacy resources are in optimal working condition and address workflow needs; provide guidance and support of the work unit in supervisory absence; train personnel (including students) in methods, procedures and use of equipment and instruments specific to the assigned area; provide input to supervisor on performance and training needs of employees; adjust work assignments due to absences, emergencies or changes in priorities; resolve simple informal complaints of employees and patients, refer more difficult problems to the supervisor; or recommend approval and/or disapproval of leave requests.

03Preferred Experience

Controlled Substance and/or Lead Technician Experience Reference: For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/.

04Physical Requirements

The work requires regular and recurring physical exertion, involving moderate lifting/carrying (15-44 pounds) and walking/standing for 4 hours. The work also involves working with hands in water, working closely with others, ability for rapid mental and muscular coordination simultaneously, near vision correctable in one eye to 20/20 and 20/40 in the other, ability to distinguish colors, hearing (aid may be permitted), use of fingers, both hands required, and be emotionally and mentally stable.

See VA Handbook 5005/129 Part II Chapter 3 Section F.3. Appointments under 38 U.S.C 7401 (3).

Lead Technician Functions Provides daily guidance, direction, and technical oversight to pharmacy non-pharmacist technical staff, health professional trainees, and volunteers. Assists in the onboarding, training, and orientation of new and existing pharmacy staff and health professional trainees. Identifies staff developmental needs, promotes competency growth, and maintains personal proficiency through ongoing staff development programs.

• Develops, maintains, and updates training schedules, competency documentation, and procedural guidance.
• Conducts technician meetings to communicate service updates, operational changes, and departmental priorities.
• Evaluates and coordinates workflow across pharmacy operations, ensuring efficient, accurate, and timely completion of tasks.
• Monitors workload volume, identifies backlogs, and adjusts staffing and assignments as needed to meet operational goals.

Identifies inefficiencies or duplicate processes and implements solutions to streamline operations, reduce waste, and improve patient outcomes. Provides cross coverage and backup support across all technical pharmacy areas, including afterhours, weekends, emergent needs, or staffing shortages. Organizes daily work activities for the technician team, ensuring effective task distribution and process continuity. Oversees personnel scheduling, time and attendance processing, and technical quality assurance activities.

Participates in departmental goal planning, quality improvement initiatives, and development or revision of policies and procedures. Other assigned duties Work Schedule: Monday - Sunday: 7:00am - 7:00pm (Compressed 7-on/7-off schedule consisting of 11 to 12-hour shifts between 7:00 a.m. and 8:00 p.m.

Includes weekends and holidays as part of the assigned tour and rotation based on the needs of the service.) Recruitment/Relocation Incentives (Sign-on Bonus): Not Authorized Permanent Change of Station (Relocation Assistance): Not authorized Pay: Competitive salary and regular salary increases Paid Time Off: 37-50 days of annual paid time offer per year (13-26 days of annual leave, 13 days of sick leave, 11 paid Federal holidays per year) Parental Leave: After 12 months of employment, up to 12 weeks of paid parental leave in connection with the birth, adoption, or foster care placement of a child.

Child Care Subsidy: After 60 days of employment, full time employees with a total family income below $144,000 may be eligible for a childcare subsidy up to 25% of total eligible childcare costs for eligible children up to the monthly maximum of $416.66.

Retirement: Traditional federal pension (5 years vesting) and federal 401K with up to 5% in contributions by VA Insurance: Federal health/vision/dental/term life/long-term care (many federal insurance programs can be carried into retirement) Telework: Not available Virtual: This is not a virtual position. Functional Statement #:55411F Permanent Change of Station (PCS): Not Authorized