Facilities Operations Specialist

You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions.

It is available for your review on the OPM web site at General Schedule Qualification Standards. Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level.

To qualify at the GS-11 level, your resume must clearly demonstrate that you have one full year (52 weeks) of specialized experience comparable in difficulty and responsibility to at least the GS-09 level in the federal service.

Examples of qualifying specialized experience include the following types of tasks performed on a regular and recurring basis: Conducting inspections of construction and renovation work; Formulating plans for the most efficient use of staff resources; and Monitoring project funding levels and reporting status. OR; Have a Ph.D. or equivalent doctoral degree or at least 3 full years of progressively higher-level graduate education leading to such a degree or an LL.M.

To be qualifying, the higher-level graduate education must be in a major field of study with course work directly related to the work of this position. OR; Have an equivalent combination of the above specialized experience and higher-level graduate education that meets 100% of the qualification requirements for this position.

To qualify at the GS-12 level, your resume must clearly demonstrate that you have one full year (52 weeks) of specialized experience comparable in difficulty and responsibility to at least the GS-11 level in the federal service.

Examples of qualifying experience include the following types of tasks performed on a regular and recurring basis: Managing a maintenance program for building complexes and/or other special-purpose installations, including planning maintenance activities, developing preventive maintenance programs, and/or budget planning; Conducting surveillance activities over construction and maintenance operations performed by a variety of private contractors, including reviewing project plans and specifications for workability; and Assisting in managing and directing contract administration activities to include monitoring contractor activities through personal contact and/or review of performance data to ensure compliance with technical, financial and delivery requirements of the contract.

Tour of Duty: 8:00 a.m.- 4:30 p.m. Note: This is a career ladder position requiring the incumbent to progressively perform more independently to develop the experience required to reach the full performance level. The duties below are stated at the GS-12 grade level. If selected at the GS-11 or GS-12 grade level, the candidate will have non-competitive promotion potential to the GS-13 grade level.

The Facilities Operations Specialist is responsible for the identification and management of maintenance tasks required in the House Office Buildings; schedule trades, craft and labor tasks for construction, renovation and installation projects; conduct inspections of construction and renovation work; formulate plans for the most efficient use of staff resources; and generate reports of activities.

The Facilities Operations Specialist monitors project funding levels and reporting status; and collaborate with the Division Director and Tenant Projects Branch Supervisor in planning, establishing priorities and deadlines, sequencing work flow and establishing quality standards for construction and renovation projects.

Duties include, but are not limited to: Serve as advisor for all issues related to facilities management, operations and maintenance, reliability-centered maintenance, continuous commissioning, utilities management and quality assurance and maintenance contract compliance. Develop and implement plans for performance of preventive maintenance, scheduled and unscheduled work and facility sustainment. .

Confer with building occupants and their representatives on their requirements and the status of ongoing or near-term maintenance activities and with service and material suppliers on the status of activities and deliverables. Oversee the operation and maintenance of the House Office Buildings, their utilities and grounds. Coordinate maintenance, repair and construction projects with customers as the representative of the House Executive Director's Office.

Prepare and manage work orders for client management expectation and shop coordination, including scheduling notes and closeout. Prepare estimates and CPM schedules for upcoming projects and/or material and staffing needs. Review and analyze proposed and ongoing facility construction and alteration projects. Recommend program or procedural changes to improve performance. Note weaknesses or likely failures encountered and their probable causes. Recommend or implement modifications and or corrections.

Conduct conferences with customers to establish organization priorities in order to prepare program budgets. Evaluate and consider all relevant factors in planning facilities maintenance and repair operations. Recommend options for preventive maintenance and major maintenance including approaches to be used. Develop and implement a program to manage recurring work such as repetitive service calls.

Publish guidance to building occupants for providing notification of recurring services and requesting unscheduled services. Develop notional and Gantt schedules for work within the House Office Buildings and coordinate these schedules with internal and external stakeholders. Serve as the Contracting Officer's Representative (COR). Recommend changes, additions to or deletions from contracts.

Perform contract management and surveillance tasks to ensure that contractors' performance complies with all contractual provisions. Prepare and submit surveillance and progress reports. Make award payment recommendations to the Contracting Officer (CO). Perform other related duties as assigned.