Secretary (Office Automation)

Who May Apply: U.S. Citizens In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience.

Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Specialized Experience for GS-05: One year of specialized experience which includes: utilizing office automation software to receive or compose routine correspondence; scheduling appointments; and providing customer service to staff and/or visitors.

This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-04). OR Education: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%.

To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of education beyond two years (total semester hours minus 60) by 60. Add the two percentages. Specialized Experience for GS-06: One year of specialized experience which includes: managing office calendars; reviewing correspondence to ensure accuracy; and maintaining office records in areas such as time and attendance, payroll, and/or leave records.

This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05). Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this grade, you must meet the qualification requirement using experience alone. No substitution of education for experience is permitted for the GS-06 level. Proficiency Required: This position requires a qualified typist.

A qualified typist can type 40 words per minute based on a 5-minute sample with three or fewer errors. The Hiring Manager may require a typing proficiency test to be administered to verify meeting the typing requirements for this position. Applicants determined not to meet the typing proficiency will be considered ineligible and will not receive consideration for this position.

Receive calls and visitors and direct inquiries to the appropriate staff member.,Manage incoming and outgoing correspondence.,Maintain and control the calendar and schedule appointments for the Principal and Assistant Principal.,Make travel arrangements for the school staff.,Establish and manage records and files.,Maintain time and attendance records to ensure timely submissions to payroll.,Compile information for a variety of one-time and recurring administrative and/or technical reports.,Perform a variety of administrative and clerical duties unique to the school.