File Clerk (OA)

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/03/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-4 position you must have served 52 weeks at the GS-3. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. GS-4 Level Grade Requirements: EXPERIENCE: Must have one year of general experience. GENERAL EXPERIENCE is progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of this position being filled.

OR EDUCATION: Must have successfully completed at least two years of education above the high school level. This education must have been obtained in an accredited business or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.

TRANSCRIPT REQUIRED OR COMBINATION: Must have successfully completed equivalent combinations of post-high school education and experience as described above. TRANSCRIPTS REQUIRED Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

01Physical Requirements

The work requires sitting, standing, bending, stretching, walking, lifting, pulling and occasional lifting less than 50 pounds. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

This position is in the Health Information Management (HIM) section at the Clement J Zablocki VA Medical Center, Milwaukee, WI, a level 1a facility. The primary duties of this position is to maintain, preserve and secure the records and provide efficient service for direct and indirect patient care. This will be done by managing the receipt and scanning of health documents in a timely and accurate manner. This position will also perform various Scanning unit support tasks.

DUTIES INCLUDE: Performs duties related to receipt, indexing, scanning, destruction, and transfer of health and administrative information for the Patient Records Section. Validates that all necessary health/administrative information is integrated into the Computerized Patient Record System (CPRS). Responsible for completing the scanning process daily, including indexing and scanning.

Tracks, retrieves and performs follow up activities on medical records charged-out in the Records Tracking System longer than 10 days. Assists supervisor in all activities specifically related to the creating and retiring of Consolidated Health Records (CHR) to the VA Record Center and Vault (VARC&V). Arranges records for storage/reference, scheduled retirement, and retrieval Answers telephone and requests of Medical Center staff. Work Schedule: Monday through Friday; 7:30am to 4:00pm Telework: Not available.

Virtual: This is not a virtual position. Position Description/PD#: File Clerk (OA)/PD07160A Relocation/Recruitment Incentives: Not authorized. Critical Skills Incentive (CSI): Not authorize Permanent Change of Station (PCS): Not authorized