Administrative Officer

To qualify for this position, applicants must meet all specialized experience and time in grade requirements within 45 days of the closing date of this announcement 11/02/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 45 days of the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11.

The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If your most recent non-award SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one year time-in-grade, as required by the announcement. In this instance, you must provide an additional non-award SF-50 that clearly demonstrates one year time-in-grade.

Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: GS-12 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: Timekeeping, and basic admin duties (scheduling, file documentation and setting up folders; setting up conferences and meetings, correspondence and report reviews).

You will be rated on the following Competencies for this position: Administration and Management Analytical Thinking Computer Skills Communication Managing Human Resources Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

01Physical Requirements

Work is primarily sedentary and performed in an office environment. Selected applicants will be required to complete an online onboarding process. As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest.

In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Serves as an Administrative Officer providing and executing administrative and analytical support. Responsible for planning, developing, and coordinating a wide variety of management and administrative activities to support long-range planning priorities for the Office of Management. The Administrative Officer provides direct support to the Executive Deputy Director for Management and the Supervisory Management and Program Analyst for Management.

Develop administrative procedures for use throughout the Office of Management. Review and evaluate current and proposed office operating procedures for adequacy and effectiveness and make recommendations for adjustments or changes to procedures as needed. Serve as liaison between the director and supervisor, and the subordinate services. Assists in providing instructions to implement policies, directives, and assignments, as well as project administration, project reports, and information requests.

Work closely with the Under Secretary for Memorial Affairs' (USMA) front office staff. Research and investigate new or improved business practices for application, such as potential benefits/uses of technology/automation to improve efficiency, develop new or modify administrative program policies, regulations, goals or objectives. Work schedule: Required to work Monday through Friday, 8:00 am to 4:00 pm.

Compressed/Flexible Schedule: Not Available Telework: Available ad hoc Remote/Virtual: This is not a virtual or remote position. Position Description Title/PD#: Administrative Officer/PD1748174 The full performance level of this position is GS - 12. Relocation Expenses: Not Authorized Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not Required If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/13101408