Grants Management Specialist

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/04/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below: Note: Experience MUST be substantiated in your resume.ORDo you possess a Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: Reviewing and preparing federal or VA research grant applications to ensure compliance with funding announcements, eligibility requirements, submission deadlines, and administrative procedures. Providing guidance to investigators and research staff on grant requirements, budgets, supporting documentation, and applicable federal regulations and organizational policies.

Processing grant submissions and post-award documentation, including Just-in-Time (JIT) requests, progress reports, regulatory approvals, and award closeout requirements. Coordinating clinical research or clinical trial activities, maintaining regulatory records, monitoring study documentation, and ensuring compliance with research protocols, privacy requirements, and applicable regulations.

Using electronic grant submission and research management systems to track applications, resolve administrative discrepancies, monitor reporting deadlines, and support compliance with grant and research requirements.???????

01Education

Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M.. Combination: Applicants may also combine education and experience to qualify at this level.

To calculate, first identify the percentage of required education you have earned (when substituting, you cannot use the first 60 semester hours that you earned). Then identify the percentage of required experience you possess. Add the two percentages. The total percentage must equal at least 100 percent to qualify at the GS-11. For example, an applicant who has 9 semester hours of graduate level education (i.e. 50% of graduate education required) and 6 months of creditable specialized experience (i.e.

50% of the required experience) would equal 100% of the required experience for the position. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties: Identify funding opportunities and ensure grant applications meet VA and federal requirements. Review, prepare, and submit grant applications and required documentation. Advise and train investigators and research staff on funding opportunities, application procedures, and compliance. Coordinate award activation, required approvals, budget revisions, and post-award documentation. Monitor deadlines and prepare, review, and submit required progress and final reports.

Interpret VA and federal policies and ensure compliance with research regulations and oversight requirements. Manage clinical trial operations and support investigators and study coordinators. Maintain study records and ensure accurate data handling, confidentiality, and regulatory compliance. Track study expenditures and ensure appropriate use of research funds. Evaluate grant and clinical research processes and recommend improvements to efficiency and compliance.

Work Schedule: Mon - Fri 8:00 am - 4:30 pm Virtual: This is not a virtual position. Position Description/PD#: Grants Management Specialist/PD159790