Human Resources Assistant

Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities.

An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 11/08/2026 Business Based Action, Military Spouse Preference, Outside Applicant Veteran, Spouse/Widow/Parent of Veteran, and Transition Hiring Preference In order to qualify, you must meet the experience requirements described below.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience.

Your resume must clearly describe your relevant experience; if the position allows for qualifying based on education, your transcripts will be required as part of your application.

Qualifying Experience: experience working in an office setting responsible for clerical work of any kind; experience following established rules, regulations, procedures, and program requirements of one or more areas of a personnel system; experience utilizing office automation software (MS Windows, MS Office, including PowerPoint, Word, Access, and Excel); experience providing customer service.

Utilizes automated recruitment tool. Builds and edits user accounts. Generates vacancies for job announcements. Enters applicable position and organizational data for vacancy. Creates job opportunity announcements. Verifies applicant eligibilities in accordance with applicable laws, policies, and procedures. Produces applicant lists for selecting official. Performs onboarding tasks. Initiates and monitors local installation records checks.

May initiate background investigations in NBIS and build employee profile in CSO IT. Monitors status of background investigations. Conducts in-processing briefing. Assists in the completion of employment documents. Enters classified position descriptions into automated library. Verifies signatures on position descriptions and the most up-to-date Standardized Position Descriptions and Position Guides are being used.

Uploads supporting documents (i.e., evaluation statement; org chart; position designation tool (PDT) result, etc.) into the position description casefile/record. Locates position descriptions in the library. Routes all classification requests to appropriate point of contact. Enters personnel data into an automated personnel data system. Completes applicant and position builds using data provided. Verifies documentation for personnel action.

Codes personnel actions in accordance with applicable policies and procedures. Processes a variety of personnel requests and actions. Generates personnel reports. Identifies and corrects discrepancies in personnel data. Performs front desk responsibilities. Provides customer service assistance to customers. Makes copies, scans documents, uploads and files documents. Distributes copies of personnel actions. Provides general information regarding position vacancies, application procedures, etc.

Operates a computer remote terminal and word processing equipment. Receives and checks documents for completion and accuracy in accordance with applicable laws and regulations. Contacts appropriate sources to secure missing data or documents. Prepares in-processing documents. Creates and maintains position control registers, office files, group insurance files, etc. May requisition forms and post changes to directives. Assists applicants with system errors when applying for vacancies.

Elevates complex system issues to senior HR staff. Prepares and submits payroll transmittals. Performs other related duties as assigned. If interested in applying for this position you may preview the online application:https://apply.usastaffing.gov/ViewQuestionnaire/13104137