Human Resources Assistant

Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities.

An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 11/06/2026 Business Based Action, Military Spouse Preference, Outside Applicant Veteran, Spouse/Widow/Parent of Veteran, and Transition Hiring Preference In order to qualify, you must meet the experience requirements described below.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience.

Your resume must clearly describe your relevant experience; if the position allows for qualifying based on education, your transcripts will be required as part of your application.

Qualifying Experience: Experience interpreting and applying NAF HR rules, regulations, and procedures in accomplishment of clerical/administrative work; utilizing recruitment tools in hiring personnel (i.e., generating job postings, job fairs, or equivalent); advising on routine recruitment strategies; troubleshooting and resolving personnel system and software issues. Experience in processing a variety of personnel actions.

Experience in utilizing office automation software (MS Windows, MS Office, including PowerPoint, Word, Access, and Excel). You will be evaluated on the basis of your level of competency in the following areas:

HR Advisory: Serves as a reliable source of information on procedural and regulatory requirements pertaining to HR personnel matters. Provides guidance and informational resources to supervisors and employees. Explains employee rights and responsibilities. R&P: Receives and reviews personnel action requests and supporting documents for validity and completion. Conducts strategic recruitment discussions to advise on recruitment strategies. Advises on permanent and/or temporary placement actions.

Explains hiring preferences and priority considerations in the recruitment process to management and/or applicant. Formulates position qualifications for job announcement postings. Creates and releases job opportunity announcements. Generates applicant lists for the issuing of hiring certificate(s). Verifies applicant eligibilities; and makes qualification determinations of applicants. Issues certificate of qualified applicants to selecting official for consideration.

Audits returned certificate to validate selection(s) are compliant to statutory laws and policies. Extends job offers and initiates pre-employment process. Completes assigned and applicable onboarding tasks/responsibilities. Coordinates entrance on duty date once pre-employment requirements are favorably met. Prepares for and conducts in-processing briefing. Completes new hire record by ensuring all tasks are complete to include in-processing and all new hire documents are uploaded to the recruitment casefile.

Ensures personnel documents are placed into the official personnel file.

01Benefits

Conducts orientation for new employees providing information on insurance, retirement, and 401k savings benefits; workers' compensation; and unemployment compensation. Tracks employee benefits eligibility window. Explains life qualifying events in accordance with HIPAA special enrollment rights and open enrollment. Position Management: Maintains and locates position descriptions. Reviews and verifies organizational structures provided by management.

Enters position descriptions into an automated library; and uploads supporting documents into its casefile. Completes cursory reviews of previously classified position descriptions. DCPDS/Personnel Actions: Enters personnel data into the automated NAF personnel data system. Completes applicant and position builds. Codes personnel actions in accordance with applicable policies and procedures. Processes full range of personnel actions in accordance with applicable rules and procedures.

Generates personnel information reports. Identifies and corrects discrepancies in personnel data. Pay & Leave: Advises management on routine pay and leave administration actions. Explains pay systems, differentials, hours of work, etc. Sets pay in accordance with applicable laws, policy, and guidance. Computes rates of pay increases (promotions, pay adjustments, step increases, etc.) in accordance with statutory and regulatory requirements.

Monitors and processes within-grade increases in accordance with applicable guidelines. May participate in planning and conducting the local NAF wage survey IAW regulatory guidance. Computes service computation dates. For OCONUS: Tracks, briefs, and calculates Post Allowance. Tracks and coordinates logistical support renewals. May assist HRO with LQA reconciliation. Clerical/Admin: Answers inquiries concerning status of pending actions. Maintains official employee personnel records and files.

Forwards timely and accurate copies of records for administrative and pay purposes to other offices as required. May be responsible for entering and updating investigations in CSO IT, creating monthly reports, processing and tracking status of installation records checks, state criminal history repository checks, and national agency checks. Establishes new record series as required and disposes of records according to records management directives.

May research and download forms and publications and post updates to directives. Creates and edits user accounts in automated recruitment tool. Performs quality assurance audits utilizing BI and AFSFMS. Performs other related duties as assigned. If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/13106323