Secretary (OA)

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/06/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-08. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-08 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: 1. Providing clerical and administrative assistance to the organization. 2. Receiving all visitors and telephone calls to superiors. 3. Controlling activities, schedule, and reminds managers of appointments and reviewing correspondence and documents prepared for signature of or requiring coordination by managers for conformance with regulations, grammar format, and special policies of the installation. 4.

Preparing regular and special records such as, but not limited to, time/attendance, leave, degree of use of filing space, and amount of material present in offices. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties include: Serve as liaison between the Director and Director's staff throughout the VAMC. Receive, schedule, refer, and contact members of the staff, agency, and persons outside the agency ranging from other government agencies to the general public. Provide timely advice on procedures, report requirements. Perform administrative work, which includes management of the office's schedule, suspense deadlines, and day-to-day plans.

Identify objectives based on understanding the Director's needs and overall priorities. Estimates resources for schedules and goals. Process incoming and outgoing materials, and determines the appropriate action for all received items, such as correspondence, reports, memoranda, and other forms of written communication.

Perform the following types of duties: edit letters, composes letters and reports, reviews correspondence for accuracy and completeness, prepares public presentation outlines, and develops standard of form letters and replies to inquiries. Prepare items for Director's signature. Sign correspondence and certain procedural authorizations in the name of the Director when previous instructions have covered the matter.

Review all written materials for format, grammar, construction, attachment, compliance with directives, reflecting the viewpoint of the Director. Screen all publications, directives, and periodicals, brings those of significance to the Director's attention, and coordinates review(s).Screen all calls and visitors, answering most questions and completing most business involving established policy or routine matters without referring to the Director.

Plan/assist with planning of committees, boards, or conferences at the direction of the Director, or Executive Assistant to the Director. Schedule appointments, conferences, and coordinates meetings. Schedule meeting rooms, audiovisual equipment. travel accommodations, and production of written agendas. Arrange for travel of the Director, secures travel and hotel reservations, prepares travel itineraries. Obtain and monitors the use of services, supplies, and/or equipment of the office.

Provide general office supply and equipment support services such as obtaining standard office supplies and services, procuring or justifying the full range or offices services, or answering questions concerning policies and procedures related support/office services.

Work Schedule: Monday - Friday, 8:00 AM - 4:30 PM Compressed/Flexible: Not Available Telework: Not Available Virtual: This is not a virtual position Position Description/PD#: Secretary (OA)/PD501430 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized