Payroll Administrator (Löneadministratör)

Gemkom Engineering and Machinery Filial is a newly established branch of the Turkish company Gemkom. It is a leading engineering and manufacturing company that operates in a number of areas and in various ways within the steel industry.

We will participate in a project where Stegra (H2 Green Steel) establishes a steel mill in Norra Svartbyn in Boden, where steel will be produced through an almost fossil-free process using hydrogen gas. Our mission is, among other things, to install machines used in steel production and includes work in mechanics, electronics and plumbing.

We now want to employ a Payroll Administrator. The work tasks may include but are not limited to:

1. Job Purpose

The Payroll Administrator is responsible for ensuring accurate, timely, and compliant payroll administration for the company's employees in accordance with Swedish labour legislation, applicable collective bargaining agreements (Collective Agreements), company policies, and tax regulations.

The role involves managing the complete monthly payroll process, maintaining employee payroll records, handling salary-related inquiries, and coordinating with HR, Finance, external payroll providers, and relevant authorities.

2. Key Responsibilities

A. Payroll Administration

• Prepare, process, and verify monthly payroll for employees.
• Ensure salaries are calculated accurately and paid on the agreed payment dates.
• Process fixed salaries, hourly wages, overtime, additional allowances, bonuses, and other salary components.
• Calculate and administer holiday pay (Semesterlön), holiday compensation (Semesterersättning), and vacation balances.
• Process sick leave, parental leave, unpaid leave, and other absence-related salary adjustments.
• Verify working hours, timesheets, attendance records, and approved overtime.
• Handle salary corrections, retroactive payments, deductions, and final salary settlements.

B. Collective Agreement Compliance

• Ensure payroll calculations comply with applicable Swedish Collective Agreements, including Unionen and Installatörsföretagen agreements, as applicable.
• Apply relevant provisions concerning overtime, additional compensation, working hours, holiday entitlements, and other employment benefits.
• Maintain up-to-date knowledge of changes in collective agreements and Swedish employment legislation.
• Support HR in payroll-related union inquiries and collective agreement compliance matters.

C. Employee Records and Documentation

• Maintain accurate employee payroll records and personal data.
• Register new employees and update employment-related payroll information.
• Process changes in salary, bank details, tax information, and employment status.
• Prepare payslips and respond to employee questions regarding salary calculations.
• Maintain confidentiality and ensure compliance with GDPR and data protection requirements.

D. Coordination and Reporting

• Coordinate with HR and Finance departments regarding payroll matters.
• Communicate with external payroll consultants, accounting firms, and relevant authorities when required.
• Prepare payroll reports, salary summaries, and monthly payroll reconciliations.
• Assist with budgeting, payroll cost analysis, and financial reporting.
• Identify payroll discrepancies and recommend improvements to payroll procedures.

3. Qualifications and Requirements

• Previous experience in payroll administration in Sweden.
• Good knowledge of Swedish payroll regulations and employment legislation.
• Understanding of Swedish Collective Agreements, particularly Unionen and Installatörsföretagen.
• Knowledge of Swedish tax regulations and Skatteverket reporting requirements.
• Experience with payroll systems and HR administration tools.
• Good numerical, analytical, and organizational skills.
• High attention to detail and ability to meet strict payroll deadlines.
• Ability to handle confidential information professionally.

4. Language Requirements

• Good command of English, both written and spoken.
• Good command of Swedish is highly desirable.
• Turkish language skills are considered an advantage.

5. Personal Competencies

• High level of accuracy and attention to detail.
• Strong sense of responsibility and confidentiality.
• Excellent planning and time management skills.
• Ability to work independently and prioritize tasks.
• Strong communication and problem-solving skills.
• Proactive approach to identifying and resolving payroll discrepancies.

6. Key Performance Indicators (KPIs)

The Payroll Administrator's performance will be evaluated based on:

• Accuracy of monthly payroll processing.
• Timely salary payments.
• Compliance with Swedish legislation and collective agreements.
• Timely submission of statutory payroll reports.
• Number of payroll discrepancies and correction requests.
• Timely resolution of employee payroll inquiries.
• Accuracy and completeness of payroll documentation.