Administrative Services Specialist

01MINIMUM QUALIFICATIONS

To be considered minimally qualified for this position, you must demonstrate that you have the required specialized experience and/or education for the respective grade level in which you are applying: To qualify at the GS-09 level, you must possess: Specialized Experience: At least one (1) year of specialized experience equivalent to the GS-07 level in the Federal service (obtained in either the public or private sectors) performing two (2) of the three (3) duties listed below: Providing administrative support in areas such as purchasing, facilities, records management, personnel, or travel by applying established procedures.

Reviewing administrative processes, identifying routine problems, and recommending changes to improve office operations. Monitoring spending, checking financial records for accuracy, and preparing reports to help management track available funds. OR Education: A master's degree or equivalent graduate degree; OR 2 full years of progressively higher-level graduate education leading to such a degree; OR LL.

B or J.D., in a related field (e.g., Business Administration, Public Administration, Management, and Acquisition).

Education must be obtained in an accredited college or university and demonstrates the knowledge, skills, and abilities necessary to perform the duties of the position. (Note: You must attach a copy of your transcripts.) OR Combination of Education and Experience: Applicants must possess a combination of the above-described graduate education and specialized experience such that they total 100% of the stated minimum qualifications for the GS-09 level.

Only graduate education beyond the first year (18 semester hours) may be used when combining education and experience for this option. (Note: You must attach a copy of your transcripts.) To qualify at the GS-11 level, you must possess: Specialized Experience: At least one (1) year of specialized experience equivalent to the GS-09 level in the Federal service (obtained in either the public or private sectors) performing three (3) of the four (4) duties listed below: Planning and coordinating administrative services, such as purchasing, facilities, records management, or personnel support, to meet office needs.

Evaluating administrative procedures, identifying problems, and recommending improvements to office operations. Interpreting administrative policies and advising staff and management on requirements and solutions to operational issues. Analyzing spending and resource needs, preparing budget estimates, and recommending actions to address funding shortages or changes in spending.

OR Education: A Ph.D. or equivalent doctoral degree; OR 3 full years of progressively higher-level graduate education leading to such a degree.; OR a LL.M., in a related field (e.g., Business Administration, Public Administration, Management, and Acquisition).

Education must be obtained in an accredited college or university and demonstrates the knowledge, skills, and abilities necessary to perform the duties of the position. (Note: You must attach a copy of your transcripts.) OR Combination of Education and Experience: Applicants must possess a combination of the above-described graduate education and specialized experience such that they total 100% of the stated minimum qualifications for the GS-09 level.

Only graduate education beyond the first 2 years (36 semester hours) may be used when combining education and experience for this option. (Note: You must attach a copy of your transcripts.) IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

If your resume does not support your questionnaire answers, we will not allow credit for your response(s). For more information on the qualifications for this position, click here.

This Administrative Services Specialist provides administrative services that keep the office running efficiently, including coordinating facilities and office space, tracking property, purchasing supplies and services, and assessing telecommunications needs. Advises management and staff on administrative policies and procedures. If selected for this position, you will join a well-respected team that is responsible for providing Administrative Services Specialist support in the U.S.

Attorney's Office, Southern District of Florida, located in Miami, Florida, focusing in the areas of facilities and space, purchasing and property, and operational support. Typical work assignments will include: Coordinating office services, including purchasing supplies and equipment, tracking property, arranging maintenance, and planning office space. Tracking spending, reconciling financial records, and preparing reports to help plan budgets and identifying funding needs.

Supporting recruitment, new employee onboarding, training, travel arrangements, and timekeeping. Guiding staff on organizing, maintaining, and protecting records according to agency requirements. Reviewing office procedures, recommending improvements, and coordinating administrative projects, meetings, and special events. Responsibilities will increase and assignments will become more complex as your training and experience progress.