Facility Services Assistant

To qualify at the GS-07 grade level, your resume must demonstrate at least one (1) full year of specialized experience equivalent to at least the GS-06 grade level in the federal sector. Specialized experience is experience that has equipped you with the ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work. Examples of specialized experience include performing the following types of tasks on a regular basis.

Preparing annual purchase requests for field maintenance contractual services (such as electric, telephone service, garbage pick-up, water, mowing and maintenance and janitorial). Elevating inquiries about work order status, equipment maintenance history, work order numbers, trouble reports, outage requests, and other preventive maintenance questions.

Compiling, preparing, and generating various reports, records, statistics, listings, charts and graphs, or other preventive maintenance related information as requested. Proficient in operations of Windows, Microsoft 365 including Word, Excel, OneNote, Access. NOTE: All experience statements (i.e., duties, specialized experience, or related applicable assessment) copied from this announcement and pasted into your resume will not be considered as a demonstration of your qualifications for this position.

NOTE: Education cannot be substituted for experience at this grade level. National Service Experience (i.e., volunteer experience): Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

You will serve as a Facility Services Assistant and be responsible for a wide variety of support functions including facilities maintenance management, procurement requests, department budget tracking, and electronic systems manager responsibilities in support of internal management operations and management of workload for the Public Works Division. Being a Coast Guard civilian makes you a valuable member of the Coast Guard team.

Typical work assignments include: Managing the department's facilities maintenance software program, the Shore Asset Management System (SAMS) used for scheduling and tracking recurring preventive maintenance (PM) items and non-recurring corrective maintenance work order requests, maintaining real property and equipment records, and tracking materials and funding.

Scheduling all routine and repetitive work order to the Facilities Engineering Department (FED) shops and checking completed work orders for required input prior to entering data. Utilizing Shore Asset Management System (SAMS) to issue and schedule routine Preventive Maintenance (PM), repair and replacement of all equipment and machinery.

Preparing, or assisting in preparing, monthly, quarterly, and annual maintenance and operational program reports which may include major items of repair, problems occurring, and information affecting workload. Making comparative analysis of actual costs versus estimates, reasons for delays when timetable was exceeded, impact of various changes or modification, or other topics for research evaluation.

Reviewing all procurement request for a variety of construction, equipment, supplies, parts, and services of both specialized and general nature; reviews these documents for adequacy of description, correct pricing, and proper accounting data.

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments.

Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement.

To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. Reasonable Accommodation Information