Administrative Officer

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/13/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Interchange Agreement: Applications will be accepted for this position under the Interchange Agreement as outlined in VA Handbook 5005, Part III, Appendix C.

This agreement allows for the movement of Title 38 and Title 38 hybrid personnel, who have at least 1 year of full-time continuous service, to apply for competitive service positions. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: assigning and reviewing work, providing staff direction and mentoring, monitoring performance and workflow, coordinating office operations, implementing policies and procedures, and ensuring timely completion of organizational priorities.. OR, Education: Applicants may substitute education for the required experience.

To qualify based on education for this grade level you must have successfully completed a master's or equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a degree, or an LL.B. or J.D. in a related field that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation.

OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond one full year of graduate level education (18 semester hours) and specialized experience to meet total experience requirements. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

The Administrative Officer of the Emergency Medicine and Occupational Health Service, is considered one of the most diverse and complex AO positions at the Robley Rex VAMC. The Service consisting of physician, technical and administrative staff.

The duties will include but are not limited to: Provides administrative services in a work environment consisting of multiple competing priorities and requirements Evaluative work of administrative aspects of organizational operations and management which has a recurring need for data gathering, analysis, and interpretation Will act as a Contracting Officers Representative (COR) with oversight of service contracts Performs administrative work in the following areas: personnel management/administration, budgeting and financial management, procurement and contracting, property management, and/or supplies Directs the personnel management program for the Robley Rex VA Emergency Medicine Service and Occupational Health, performing and/or overseeing the full range of Human Resources (HR) requirements Performs the full range of personnel management and administrative support for the organization with varied functions and activities Serves as the EM/OH service liaison with educational staff, and serves as the TMS administrator for EM/OH Service including evaluation of TMS requirements, assignment of TMS programs, and monitoring of TMS completion with appropriate follow up with supervisors and staff Assists Chiefs and staff in projecting staffing needs, writing position descriptions, developing job analyses, preparing performance plans and appraisals, processing training requests, and drafting and delivering disciplinary and adverse actions Interpreting administrative policies, handbooks, directives, regulations, etc.; developing and implementing local policies and standard operating procedures; defining administrative requirements and/or providing advice to top management on related issues Preferred Experience: Supervisory Experience, Timekeeping Experience Work Schedule: Monday - Friday, 8:00am - 4:30pm Telework: This position may be authorized for ad-hoc telework.

Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD403930 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized