Supervisory Administrative Officer

To qualify for this position, applicants must meet all specialized experience and time in grade requirements within 45 days of the closing date of this announcement, 11/16/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 45 days of the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07.

The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If your most recent non-award SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one year time-in-grade, as required by the announcement. In this instance, you must provide an additional non-award SF-50 that clearly demonstrates one year time-in-grade.

OR, GS-11 Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 45 days of the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If your most recent non-award SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one year time-in-grade, as required by the announcement. In this instance, you must provide an additional non-award SF-50 that clearly demonstrates one year time-in-grade. Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

Must have the ability to type at least 40 words per minute. Must possess and maintain a REAL ID compliant valid state driver's license. You may qualify based on your experience, as described below: To qualify at the GS 09 Level Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: administering or coordinating administrative management programs and services; conducting analyses and evaluations of administrative operations, policies, procedures, and organizational processes; developing recommendations to improve administrative effectiveness and operational efficiency; administering, monitoring, and executing budgets and tracking expenditures and obligations; coordinating procurement and contracting actions; researching, interpreting, and applying laws, regulations, policies, and guidance to resolve administrative issues and provide management advisory services; collecting and analyzing operational, workforce, and financial data and preparing management reports; and preparing correspondence, briefings, presentations, and other documents in support of organizational operations and decision-making.OR, To qualify at the GS 11 Level Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: administering or coordinating administrative management programs and services; conducting analyses and evaluations of administrative operations, policies, procedures, and organizational processes; developing recommendations to improve administrative effectiveness and operational efficiency; administering, monitoring, and executing budgets and tracking expenditures and obligations; coordinating procurement and contracting actions; researching, interpreting, and applying laws, regulations, policies, and guidance to resolve administrative issues and provide management advisory services; collecting and analyzing operational, workforce, and financial data and preparing management reports; and preparing correspondence, briefings, presentations, and other documents in support of organizational operations and decision-making.

OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D. or equivalent doctoral degree or three full academic years of progressively higher level graduate education leading to such a degree in one or LL.M. if related. Note: coursework must have equipped you with the knowledge, skills, and abilities necessary to do the work of the Administrative Officer position.

OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond two full years of graduate level education. (To compute, divide your total months of qualifying experience by 12. Then divide your semester hours of graduate education beyond the second year by 18. Add the two percentages.

The total percentage must equal at least 100 percent to qualify.) Competencies Administration and Management Managing Human Resources Financial Management Computer Skills Communications Analytical Thinking Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

01Physical Requirements

Work is primarily sedentary, although some physical effort may be required. The incumbent may be required to walk over uneven terrain, stand for extended periods during inspections and ceremonies, and travel between cemetery locations. The position requires the ability to safely operate a motor vehicle and perform duties in both office and outdoor environments. Selected applicants will be required to complete an online onboarding process.

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest.

In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

The Administrative Officer serves as a key member of the cemetery management team and provides administrative and operational support for the effective management of cemetery programs and services. Major duties include, but are not limited to: Provides oversight and coordination of administrative operations, ensuring compliance with agency policies, regulations, and established procedures.

Serves as the principal advisor to management on a wide range of administrative matters, including budget, procurement, human resources, property management, records management, and office operations. Develops, monitors, analyzes, and executes budget and financial management activities; tracks expenditures and obligations; prepares budget estimates and financial reports; and recommends adjustments to ensure effective utilization of resources.

Coordinates procurement and contracting activities by preparing purchase requests, statements of work, and other required documentation; monitors procurement actions and ensures compliance with applicable acquisition regulations and policies. Conducts studies and analyses of administrative programs, work processes, and organizational operations; identifies areas for improvement; and develops recommendations to enhance efficiency, effectiveness, and customer service.

Researches, interprets, and applies Federal laws, regulations, policies, and guidance to resolve administrative issues, advise management officials, and support program operations. Administers or oversees human resources-related functions, including workforce planning, recruitment actions, position management, onboarding activities, performance management processes, training coordination, and personnel record maintenance.

Collects, analyzes, and evaluates operational, financial, and workload data; prepares reports, briefings, correspondence, and presentations; and provides recommendations to management officials to support decision making. Utilizes automated systems, databases, and software applications to manage information, maintain records, generate reports, and support cemetery operations.

Coordinates administrative support activities involving supplies, equipment, property accountability, records management, and other management support services necessary to accomplish organizational objectives. Provides guidance and assistance to employees regarding administrative policies, procedures, and operational requirements and serves as a liaison with internal and external stakeholders on administrative matters.

02Preferred Experience

Supervisory Experience, Budgetary and Contract Experience, BOSS Experience Work schedule: Required to work Monday through Friday, 8:00 am to 4:30 pm. May include occasional weekends. Compressed/Flexible Schedule: Not Available Telework: Not Available Position Description Title/PD#: Supervisory Administrative Officer/PD1655585 The full performance level of this position is GS - 11. At the level GS-09, you will perform similar duties but under closer supervision.

Relocation Expenses: Not Authorized Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Required If interested in applying for this position you ay preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/13110212