Administrative Officer-Supervisory

Minimum Requirement: The following are minimum requirements for appointment as an Administrative Officer in the Veterans Health Administration (VHA), which all applicants must meet. Specialized Experience (GS-11): You must have one (1) year of specialized experience that equipped you with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the position to be filled.

To be creditable, specialized experience must have been equivalent to at least the next lower grade level (i.e., GS-09) in the normal line of progression for the occupation in the organization.

Qualifying examples of specialized experience would typically include but are not limited to: managing administrative programs and operations, including personnel management, budgeting, procurement, contracting, and resource management; planning, organizing, and leading team projects, coordinating activities, and managing competing priorities; interpreting regulations, policies, and procedures to ensure compliance and effective administrative management; analyzing program requirements, developing solutions, and supporting leadership decision-making through data and operational assessments; and communicating and negotiating with managers and stakeholders to implement process improvements, policy changes, and resource decisions. (CLEAR DETAILS OF EXPERIENCE REQUIRED: Your resume must show complete information for each job entry, such as beginning and ending dates of employment, duties performed, and/or total hours worked per week.) OR, Education (GS-11): Applicants may substitute education for the required experience.

To qualify based on education for this grade level you must have Ph.D. or equivalent doctoral degree or three (3) full years of progressively higher level graduate education leading to such a degree or LL.M., if related. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work of this position (Administrative Officer).

NOTE: One (1) year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent one (1) year of full-time study. If that information cannot be obtained from the school, eighteen (18) semester hours should be considered as satisfying the one (1) year of full-time study requirement.

Part-time graduate education is creditable in accordance with its relationship to a year of full-time study at the school attended. (UNOFFICIAL TRANSCRIPT REQUIRED: If you do not submit your transcript, your application may not be reviewed.) OR, Combination (GS-11): Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education as described above.

Only graduate education in excess of the amount required for the next lower grade level (i.e., 36 semester hours) may be used to qualify applicants for positions at grade and GS-11. (UNOFFICIAL TRANSCRIPT REQUIRED: If you do not submit your transcript, your application may not be reviewed.) Physical Demands: The work is primarily sedentary, although some slight physical effort may be required. Work is typically performed in an adequately lighted and climate-controlled office. May require occasional travel.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION The major duties and responsibilities include but not limited to: Supervisory Duty (25%) Supervises personnel by setting performance standards, evaluating employees, assigning work, managing human resources, supporting recruitment, and overseeing timekeeping for 125 staff Advises managers on staffing, personnel processes, performance management, training, disciplinary actions, onboarding, and complex employee relations issues Serves as Training Coordinator, Talent Management System (TMS) Administrator, and ePerformance proxy, supporting training, evaluations, position descriptions, recruitment, and personnel documentation Coordinates staffing needs, resource allocation, workforce planning, and administrative support to ensure effective Engineering Service operations Provides administrative leadership, strategic planning, policy implementation, and operational direction supporting Engineering Services and healthcare system objectives Administrative Management (25%) Oversees resource planning, budgeting, forecasting, and strategic initiatives to maximize efficiency and support Engineering Service priorities Serves as principal administrative advisor, guiding program management, policy development, regulatory compliance, and organizational oversight activities Builds partnerships across hospital services, conducts operational analyses, improves processes, and enhances resource utilization Monitors work orders, productivity, customer service, and performance metrics to ensure timely completion and compliance with established guidelines Leads data-driven planning, performance improvement, financial risk management, and process optimization to improve organizational effectiveness Performance Improvement/Quality Management (10%) Supports patient safety, risk management, regulatory compliance, and quality improvement through performance monitoring, analysis, and corrective actions Conducts workload analysis, evaluates processes, develops improvement strategies, and promotes patient-centered care and operational excellence Budgeting/Financial Management (25%) Manages fund control points, budgeting, financial reporting, procurement coordination, and resource utilization for Engineering Services Develops, justifies, executes, and monitors budgets while managing funding reallocations and resolving financial discrepancies Prepares budget submissions, analyzes financial reports, and ensures expenditures are properly authorized and documented Advises Engineering leadership on budget requirements, financial strategies, and resource allocation decisions Serves as Budget Officer and cost controller, overseeing annual budgets and organizational financial management Procurement & Contracting Management (15%) Manages Engineering procurement and contracting activities, including acquisition planning, purchase requests, and contract administration Conducts market research, cost analysis, technical evaluations, bid reviews, and develops procurement justifications and statements of work Serves as Contracting Officer's Representative, approving official, and ensures compliance with Federal Acquisition Regulations and procurement procedures Work Schedule: Monday to Friday; 08:00 a.m. to 04:30 p.m. Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not Approved