Supervisory Health Systems Specialist- Executive Assistant to the Regional Operating Office

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/03/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-14 position you must have served 52 weeks at the GS-14. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Individual Occupational Requirement: All applicants, regardless of grade level must one of the following individual occupational requirements -and- the grade determination listed below.

Undergraduate and Graduate Education: Major study -- hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration. (TRANSCRIPTS REQUIRED) -OR- Specialized Experience: Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field.

This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities.

Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. -OR- Special Provision for Inservice Placement: Successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience, provided it included a formal individualized training plan (TRAINING DOCUMENTATION REQUIRED).

Such a training program must have been conducted in an operating health care system and included: Assignments providing a knowledge of basic health system administration philosophies, practices, and procedures, and basic government administrative policies and requirements; Practical assignments providing an opportunity to apply health system administration skills and principles (as the individual progresses, work assignments must be characteristic of the grade level to which he or she is assigned); and Oversight by an experienced health system administrator with periodic evaluation of the individual's progress and appropriate adjustment of the training program.

In addition to meeting the above individual occupational requirements, applicants must meet the below specialize experience requirements. Grade Determination: Specialized Experience: You must have at least one (1) year of specialized experience equivalent to the GS-13 grade level in federal service.

Specialized experience includes, but is not limited to: Supports executive programs and operational initiatives using expert knowledge of healthcare delivery systems; coordinates operations of initiatives in Capital Asset Management, Environmental Programs, Occupational Safety and Health, Healthcare Technology Management, Logistics, Human Resources, and/or Market Planning; collaborates between multiple points of contact to support cross-departmental functions; manages administrative and operational requirements and supporting performance planning, timelines, and appraisal processes; develops new methods to assess the accomplishments, results, and effectiveness of programs with national impact.

This work must have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position. Supervisory Situational Judgment Test.

Applicants will be required to complete a Supervisory Situational Judgment Test (SSJT) as part of the assessment process for this position. The SSJT evaluates judgment and decision-making skills that align with relevant competencies, organizational values, and best practices. Assessment results may be used as part of the evaluation, ranking and referral process. This is not a timed test, however, the assessment is expected to take approximately 45 minutes or less to complete.

The assessment for this application does not include a cut score for a minimum level of required proficiency in these critical general competencies. However, you must answer each item in the assessment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

01Physical Requirements

The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

The incumbent delivers expert program management, analysis, executive coordination, and action-officer support for complex, high-visibility VISN and HSA priorities. The role translates VHA policy, enterprise expectations, VISN strategic priorities, and operational requirements into aligned implementation and performance support across the HSA and its Health Care Systems, while preserving system authority and accountability for patient care and local operations.

The incumbent assists the HSA ROO in managing and administering multiple VA Medical Centers, Community-Based Outpatient Clinics, and associated facilities serving Veterans across a multi-state or regional catchment area. The ROO provides HSA-wide program oversight, resource allocation, operational planning, and performance support across all facilities within the HSA.

Major duties include, but are not limited to: Supports executive programs and operational initiatives using expert knowledge of healthcare delivery systems. Oversees the HSA portfolio, including Emergency Management, Industrial Hygiene, Engineering, and Environmental Protection, and provides direct supervision to HSA administrative staff.

Coordinates operations of the VISN Operations Center (VOC) through the ROO to advance initiatives in Capital Asset Management, Environmental Programs, Occupational Safety and Health, Healthcare Technology Management, Logistics, Human Resources, and Market Planning. Collaborates between VISN offices and facility points of contact to support cross-departmental functions. Manages administrative and operational requirements and supporting performance planning, timelines, and appraisal processes.

Shares data, measurements, and updates related to team accomplishments and provides relevant information across HSA, VISN, VHA, and VA employees. Leads, coordinates, organizes, and completes program planning, policy analysis, data collection, legislative interpretation, and analytical studies related to Federal and VA programs and policies. Develops new methods to assess the accomplishments, results, and effectiveness of programs with national impact. Other tasks as assigned.

Work Schedule: Monday-Friday 8:00am-4:30pm. Other work schedules within the core business hours can be discussed during the interview process. Telework: This position may be authorized for adhoc telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position.

Position Description/PD#: Supervisory Health Systems Specialist- Executive Assistant to the Regional Operating Office/PD00020VS Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized