Secretary (OA)

To qualify at the GS-07 grade level, your resume must demonstrate at least one (1) full year of specialized experience equivalent to at least the GS-06 grade level in the federal sector. Specialized experience is experience that has equipped you with the ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work. Examples of specialized experience include performing the following types of tasks on a regular basis.

Proofreading, editing, and formatting executive-level documents for grammar, syntax, and proper military/governmental layout Utilizing Microsoft Windows, Word, Excel, PowerPoint, Outlook, Teams and specialized databases Scheduling, rescheduling, and resolving calendar conflicts for Command Staff Interfacing with federal, state, and local officials, industry representatives, public action groups, and attorneys with tact and diplomacy.

NOTE: All experience statements (i.e., duties, specialized experience, or related applicable assessment) copied from this announcement and pasted into your resume will not be considered as a demonstration of your qualifications for this position.

National Service Experience (i.e., volunteer experience): Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience.

You will serve as a Secretary (OA) and be responsible for a wide range of secretarial and administrative support to the Command Staff of a Sector and possess an extensive working knowledge of the organization and substantive programs under the supervisor's control. You will facilitate the performance of the Command Staff's work by relaying information and requests to officials within and outside the organization. Being a Coast Guard civilian makes you a valuable member of the Coast Guard team.

Typical work assignments include: Reviews outgoing correspondence to ensure correct formatting, grammar, spelling, and compliance with the Coast Guard Correspondence Manual. Uses office software applications to produce, edit, and format administrative documents, spreadsheets, presentations, and tracking systems. Manages executive calendars and meeting logistics to support timely, well-coordinated appointments and events.

Serves as the office's principal point of contact by assisting visitors, routing calls and inquiries, and coordinating with internal and external units. Serves as the principal liaison and point of contact for Command staff travel.

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments.

Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement.

To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. Reasonable Accommodation Information