ADMIN SPEC (AUTO)

01MINIMUM QUALIFICATIONS

Three years experience that demonstrates broad knowledge of administrative practices and principles. Skill to organize and coordinate multiple high visibility projects simultaneously. Skill to prepare documentation and presentations in proper format in accordance with naval correspondence rules of grammar and punctuation. Skill to operate a personal computer, and associated peripheral equipment and software.

Knowledge of a variety of support functions such as gathering statistical data, monitoring and reporting on support budgets, assisting in developing financial plans; obligating funds, liquidating travel claims; maintaining stock of office supplies. Skill to deal with employees at various levels in the organization and to represent the division with customers external to the organization.

Coordinates and performs a wide variety of administrative functions in support of program operations. Organizes flow of administrative processes. Establishes and maintains subject matter files and records. Will be delegated signatory authority for select administrative matters. Utilizes a personal computer to type complex correspondence(s) such as statistical reports, budget spreadsheets, financial statements and invoices. Responsible for correct spelling, punctuation, and proofreading of typed materials.

Under the direction of the Auto Skills Manager, advises staff on the development and implementation of administrative procedures. Develops internal policies, procedures and work methods affecting administrative operations. Ensures that supervisors are complying with reporting formats and procedures.

May perform support functions such as gathering statistical data; monitoring and reporting on support budgets; assisting in developing financial plans, obligating funds; maintaining stock of office supplies, making arrangements for special events; collecting and reviewing section timecards for supervisor¿s signature, preparing briefs, personnel actions, and training notices. Responsible for clarifying service orders with internal and external customers.

Keeps mechanics informed of the status of parts and customer needs. May confirm the status of work being performed and the impending completion of work in order to best serve the customer. Estimates and notifies customer of cost incurred for work performed, ensures quality control and guard against potential liabilities. Secures proper authorization from customers to perform specific service and/or repairs. Clearly writes service orders. Reports problems to the Auto Skills Manager.

Provides World Class Customer Service with an emphasis on courtesy. Assists customers and communicates positively in a friendly manner. Takes action to solve problems quickly. Alerts the higher-level supervisor, or proper point of contact for help when problems arise. Adheres to safety regulations and standards. Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor.

Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment. Performs other related duties as assigned. This is a white-collar position where occasional lifting up to 20 lbs may be required