Management and Program Assistant

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/19/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: providing administrative support, operating a personal computer, using a computer to process and analyze data, sorting and processing incoming correspondence, coordinating with others between various units and offices to accomplish work related projects, analyzing work flow to determine potential problem areas and making recommendations to correct, proofreading documents for grammatical errors, notifying others of pending appointments and meetings, and advising others on processes or procedures.

01Preferred Experience

Strong organizational skills Experience working with executives Physical Requirements: The work is primarily sedentary and is mostly performed while seated at a desk, with occasional walking, standing, bending, and lifting of light items such as files, supplies, and equipment in the course of moving about the Medical Center to attend meetings, respond to work-order deficiencies, and manage space and access.

The incumbent must be capable of working multiple projects simultaneously and handling occasional high levels of stress and conflicting priorities, and is required to resolve stressful situations in the Medical Service offices, defuse potential administrative crises, and exercise tact and diplomacy when confronted with difficult circumstances.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Administrative Support to Service Leaders The incumbent provides direct management support to the Chief, Deputy Chief, Administrative Officer and Section Chiefs serving as principal liaison and coordinator for the Chief's office and exercising independent judgment on matters affecting the Chief's time, priorities, and commitments.

Data Collection and Tracking The incumbent performs work involving the collection, compilation, and tracking of data and statistical information in support of Medical Service administrative operations. Assists in the planning, review, and reporting of data for Medical Service programs. Generates reports and initiates and tracks processes within the administrative section of the Medical Service. Works with higher-graded employees and supervisors to implement action plans based on the data.

Office Administration The incumbent ensures continuous maintenance of the service's physical spaces and equipment, ensures staff have physical and logical access to perform their functions, enters work orders, and completes purchases to maintain all areas appropriately.

Process Improvement / Special Projects The incumbent supports continuous process improvement in the Medical Service, examines processes for gaps and deficiencies, proposes corrective action, and engages in yearly self-development related to process improvement methodology. Performs other related duties as assigned. Work Schedule: Monday - Friday, 6:30 AM - 3:00 PM or Monday - Friday, 7:00 AM - 3:30 PM Telework: This position may not be authorized for telework. Virtual: This is not a virtual position.

Position Description/PD#: Management and Program Assistant/PD915310 Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Not authorized Permanent Change of Station (PCS): Not authorized