Supervisory Health System Specialist (EA to ROO)

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/18/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-14 position you must have served 52 weeks at the GS-13. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Individual Occupational Requirements (IOR): An IOR is a basic requirement that must be met in order to qualify for entry into this job series.

To qualify for the GS 0671 occupational series, applicants MUST possess one of the following: Undergraduate and Graduate Education: Major study -- hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration. OR, Specialized Experience: Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field.

This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities.

Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement.

OR, Special Provision for Inservice Placement: Successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience, provided it included a formal individualized training plan.

Such a training program must have been conducted in an operating health care system and included: Assignments providing a knowledge of basic health system administration philosophies, practices, and procedures, and basic government administrative policies and requirements; Practical assignments providing an opportunity to apply health system administration skills and principles (as the individual progresses, work assignments must be characteristic of the grade level to which he or she is assigned); and Oversight by an experienced health system administrator with periodic evaluation of the individual's progress and appropriate adjustment of the training program.

In addition to the IOR, candidates must also fully meet the below grade requirements. Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-13 in the normal line of progression for the occupation in the organization.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

The Health System Specialist (Executive Assistant to the Regional Operating Officer) assists the Regional Operating Officer in managing and administering multiple VA Medical Centers, Community-Based Outpatient Clinics, and associated facilities serving Veterans across a regional catchment area. The position supports HSA-wide resource allocation, operational planning, performance support, and implementation of policies and organizational priorities.

Major duties include, but are not limited to: Oversees the HSA portfolio, including Emergency Management, Industrial Hygiene, Engineering, and Environmental Protection, ensuring effective coordination and implementation of operational priorities. Coordinates operations involving Capital Asset Management, Environmental Programs, Occupational Safety and Health, Healthcare Technology Management, Logistics, Human Resources, and Market Planning.

Represents the Regional Operating Officer at executive-level meetings and engagements with internal and external stakeholders, exercising delegated decisional authority within established limits. Manages administrative and operational requirements, including performance planning, timelines, appraisal processes, and coordination of executive management functions.

Provides direct supervision and oversight of administrative and technical staff, including assigning work, establishing performance expectations, evaluating performance, and resolving personnel-related concerns. Exercises supervisory authority involving employee selection, performance appraisals, training and development, disciplinary actions, and resolution of serious employee complaints and grievances.

Establishes organizational goals, milestones, deadlines, and performance standards to ensure administrative and operational support teams meet established priorities and customer service expectations. Leads and coordinates program planning, policy analysis, data collection, legislative interpretation, and analytical studies related to Federal programs, policies, and administrative operations.

• Develops and applies system redesign and change-management strategies to assess program accomplishments, organizational performance, and operational effectiveness.
• Conducts special and confidential projects involving complex and sensitive matters, including patient adverse events, employee-related operational concerns, and Congressional inquiries.
• Defines project scope, determines appropriate methodologies, conducts in-depth analyses, and develops solutions to address complex operational and administrative issues.

Interprets legislation, regulations, policies, and administrative guidance to support operational decisions, program implementation, and organizational compliance. Briefs executive leadership on the implications of proposed actions and provides recommendations to approve, modify, or disapprove proposals affecting organizational operations. Establishes, monitors, and refines systems and procedures to ensure high-quality, timely executive correspondence and completion of administrative requirements.

Develops internal administrative policies, guidelines, and procedures to improve operational efficiency, organizational effectiveness, and consistency in program operations. Evaluates staffing requirements, resource utilization, organizational structures, and administrative processes to identify opportunities for improved program effectiveness.

Coordinates with senior executives, departmental officials, Congressional staff, and other stakeholders to resolve complex operational issues and support implementation of organizational priorities. Work Schedule: Monday - Friday (8:00am - 4:30pm) Telework: This position may be authorized for ad-hoc telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position.

Position Description/PD#: Supervisory Health System Specialist (EA to ROO)/PD00017VS Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Permanent Change of Station (PCS): Not Authorized