Administrative Officer

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/19/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: GS-12 Administrative Officer Requirements Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: Administrative and managerial support in clinical and administrative programs; Knowledge of medical sharing contracts; Memorandums of agreement; Fee-Basis agreements; Working independently on administrative and operational issues; Assessing priorities to meet organizational needs; Planning training and development of staff; Assigning work to staff; HR Information systems; Communicates, interprets, and advises on federal and agency personnel policies, regulations, and procedures; etc.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Duties may include but are not limited to: Ensures that the programmatic, systematic, and financial objectives of the Surgical Service are met. Coordinates the administrative functions of the Medicine Service and gives administrative and managerial support to all professional programs under the supervision of the Chief of Medicine in execution of assigned tasks.

Assists clinical services, related projects, and communicates at multiple levels on behalf of the Chief of Medicine and clinical and administrative programs. Independently works with the services reporting to the Chief of Medicine on their administrative and operational issues, providing guidance based on VA directives and regulations, VAMC policies, and good management principles. Provides full staff assistance on administrative matters affecting patient care, education, and organizational policy.

Closely reviews all actions and requests received by the clinical and administrative services or from external entities (ie. VA Central Office, VISN, Congressional Offices, etc.) Generates innovative ideas and solutions to resolve provision of specialty services such as developing community partnerships, development of service agreements and MOUs to obtain services remotely from other VHA sites via telehealth, e-Consult and VVC modalities.

Reviews utilization of overtime/compensatory time/holiday pay of the professional services. Makes recommendations for approval/denial. Provides information used to coordinate utilization of space within space assigned to the organization's activities. Reviews equipment requests, makes recommendation on priority of requests, and ensures that the requests are submitted with appropriate justification. Identifies and recommendations ways of combining, eliminating, simplifying , and improving procedures and processes.

Collects and analyzes data as defined by leadership and distributes at least quarterly to Service leadership. Compiles final reports of evaluation efforts. Establishes administrative controls aimed at ensuring remedial actions are completed as proposed.

Provides technical and administrative supervision of a small subordinate staff, including an Administrative Support Assistant, and Program Analyst Performs analysis of all areas of management, including planning, organizing, implementing, coordination, controlling, evaluating, educating, and improving medical, administrative and support operations of the healthcare system geared to the successful accomplishment of the VA mission.

Exercises human resources liaison responsibility by initiating recruitment activities, interviewing, and selecting employees, complying with EEO objectives, planning and assigning work, and maintaining accurate and current position descriptions. Other duties as assigned. Work Schedule: Monday- Friday 8:00AM- 4:30PM Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position.

Position Description/PD#: Administrative Officer/PD230250 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized PCS Appraised Value Offer (AVO): Not Authorized