Administrative Specialist

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/19/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to some former Federal employees applying for reinstatement, as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. See the Required Document section below for more information regarding the SF-50s needed to verify time-in-grade.

You may qualify based on your experience and/or education as described below: Specialized Experience for the GS-11 level of this position: Applicants must have one year of full-time specialized experience equivalent to at least the next lower grade (GS-09) in the normal line of progression for the occupation in the organization. Specialized Experience: Support student registration, enrollment, add/drop, withdrawal, records, and course-completion processes for Academy training.

Respond to TMS and FAI CSOD training-system user requests and support VAAA business-unit training initiatives. Support student travel team with documentation, training, briefing, planning and correspondence. Review and assist travelers with creating student travel authorizations and vouchers to meet the federal travel regulations and VA travel policies. OR Education: Applicants may substitute education for the required experience.

To qualify based on education for GS-11 grade level you must have Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.M., if related. OR Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education beyond a masters or equivalent graduate degree.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: Resume must include job title and employer name, number of hours worked per week, start and end dates (including month and year), list of duties and responsibilities for each position held. In addition, if the experience was a federal position, you must list the grade for each position held. Failure to include this information may result in an ineligible rating. A full year of work is considered to be 40 hours of work per week.

Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

01Physical Requirements

Work is primarily sedentary, although some slight physical effort may be required. Walking, standing, bending, and carrying light items such as books, papers, and office supplies are required For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy.

To be found well qualified, applicants must meet the following qualifications: Demonstrate knowledge of program evaluation and analytical methods, including quantitative and qualitative assessment, statistical analysis, and metrics interpretation, to support decision-making. Demonstrates knowledge of learning management systems and IT platforms, including FAI CSOD, CADX, Microsoft Teams, WebEx, and Blackboard Collaborate, to ensure accurate data management, reporting, and compliance.

Analyzed and integrated multiple sources of information, prioritize work, resolve conflicts, and develop recommendations that improve program and administrative operations. Information about CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. Local Commuting Area: The local commuting area for this position is defined as a radius of 50 miles from Frederick, MD.

This includes all locations that fall within a 50-mile driving distance from 7485 New Horizon Way, Frederick, MD 21703.

The Selectee works as a Program Specialist overseeing student registration activities within the Office of Acquisition, Program Management, and Performance (OAPMP). Utilizing his/her experience in program analysis and acquisition processes, the incumbent managing student academic records, oversees registration and verify registration requirements. This incumbent manages course registration, add/drop processes, and student enrollment/withdrawal.

Duties include but are not limited too: Review and assist travelers with creating student travel authorizations and vouchers to meet the federal travel regulations and VA travel policies Maintain the travel briefing calendar; coordinate schedules with management and staff to minimize conflicts and take routine corrective actions. Prepare correspondence, briefing charts, spreadsheets, electronic forms, and other administrative materials from plain copy or rough draft.

Assist VAAA facility team with documentation, training, market research, office and classroom supplies, requirements gathering, purchase card processing, and special projects. Schedule appointments, meetings, and conferences; adjust or cancel events as needed and ensure leaders are prepared with required material or briefings.

Work Schedule: Monday-Friday 8:00am-4:30pm Compressed/Flexible: Available Return to Office (RTO): RTO mandates are in effect and selectees will be required to report to in person work unless they have an approved exemption. Telework: Available as determined by the agency policy Virtual: This is not a virtual position. Position Description/PD#: PD001640 Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not required Permanent Change of Station (PCS): Not Authorized