Facilities Project Manager

Education At a minimum, candidates must possess a high school diploma or equivalent. Specialized Experience CL 27 ($68,346 - $111,099): Candidates must possess at least two years of progressively responsible specialized experience that provided knowledge of rules, regulations, and terminology in at least one but preferably two or more of the functional areas of space and facilities management such as project management and interior design.

Required Competencies Proficiency and professional experience using AutoCAD, Revit, Sketchup, or similar design drafting software. Demonstrated well-developed organizational and time-management skills and proven ability to prioritize multiple demands and meet established deadlines and commitments. Knowledge of and experience using SharePoint Online, Microsoft Office 365, and Adobe Acrobat.

Ability to work independently and to set priorities across multiple assignments, as well as to work cooperatively in a team environment. Demonstrated leadership skills as well as the ability to manage multiple priorities within strict deadlines in a fast-paced environment. Preferred Qualifications A bachelor's degree from an accredited college or university in architecture, interior design, or a related field is preferred.

Prior experience in space and facilities management at the federal, state, or local government level. Prior experience in interacting with high-ranking government officials on a regular basis. Prior experience working with GSA. Knowledge of the U.S. Courts Design Guide.

The following representative duties are intended to illustrate the major duties and responsibilities that are performed by this position. Representative duties may be adjusted, and additional duties may be added, based on the operational needs of the court. Project Management and Tracking: Manage assigned construction and interior projects from planning through closeout. Develop and track all circuit construction projects, including scope, schedule, budget, obligations, and expenditures.

• Coordinate contractors, vendors, GSA, and court stakeholders to keep projects on schedule and within budget.
• Prepare regular status reports for the Circuit Architect and Director of Facilities, flagging risks and cost or schedule issues early.
• Assist in the review of design and construction drawings, specifications, schedules, and cost estimates for compliance with applicable regulations.
• Design and Furniture Management: Develop designs for construction finishes and furniture selections for assigned projects and coordinate their purchase and installation.
• Maintain relationships with furniture, fabric, wall covering, and drapery vendors, along with a finished library of materials.
• Prepare interior space layouts and space planning options for review by the Circuit Architect and Director of Facilities.
• Create bid packages for furniture procurements.

Property Management: Serve as the primary custodial officer for court personal property, responsible for the accounting and safeguarding of property. Maintain the court's property records, review and activate incoming property, assign and maintain asset identification, assign and reassign caretakers, and conduct periodic physical inventories and reconciliations. Maintain separation of duties among the custodial, receiving, and disposal functions, and coordinate with the disposal officers on excess property.

Facilities Operations: Assist in building operations coordination, work-order and help-desk management, preventive and corrective maintenance coordination, and contractor access and performance. Serve as backup for supplies management and mail services. Monitor facility conditions and coordinate appropriate responses to routine facility issues, escalating strategic, design, or major project matters to the Circuit Architect and Director of Facilities. Assist in events and meetings set up and calendar coordination.

General Responsibilities: Communicate and respond to judges, chambers staff, and management requests regarding furnishings and interiors projects. Facilitate, mediate, and negotiate sensitive matters with judges, managers, unit executives, and staff while maintaining professionalism and confidentiality. Comply with the Guide to Judiciary Policy, applicable Administrative Office policies and procedures, internal controls guidelines, and all local policies and procedures.

Abide by the Code of Conduct for Judicial Employees and court confidentiality requirements. Demonstrate sound ethics and good judgment at all times. Display a careful and deliberate approach in handling confidential information in a variety of contexts.