Program Specialist (Travel & Administrative Management)

All qualifications must be met by the closing date of this announcement - 11/19/2026-unless otherwise stated in this vacancy announcement. Competitive candidates must also meet Time-in-Grade requirements as defined in 5 CFR 300, Subpart F. For current Federal employees, if hours worked per week are not included on your resume, you must submit a non-award SF-50 as part of your application to be used to validate your work schedule and determine the amount of specialized experience that you will be granted.

An award SF-50 will not be acceptable documentation for which to consider your amount of qualifying experience. For periods of time that reflect military service, the DD-214 or Statement of Service is sufficient to meet the work schedule requirement as the service dates will be reflected.

For all other applicants who are not current federal employees, your resume must state either "full-time" (or "40 hours a week") or "part-time" with the number of hours worked per week to ensure proper crediting of specialized experience.

Minimum Qualification Requirements: To qualify for this position, you must meet the following minimum qualifications: Specialized Experience: To qualify for this position at the GS-09 grade level: To qualify, you must possess at least one full year of specialized experience equivalent to the GS-07 level in the Federal service (obtained in either the public or private sectors).

Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience is defined as demonstrated experience: 1. Arranging official travel for employees to facilitate timely and compliant travel in support of organizational mission requirements; 2.

Providing travel-related administrative support to ensure accurate record keeping and compliance with established requirements; 3. Assisting with administrative or financial support activities to facilitate efficient office operations and compliance with applicable guidelines; AND 4. Gathering and analyzing administrative information to identify trends, resolve routine issues, and support efficient office operations. MUST MEET ALL.

You must include hours per week worked. -OR- Education: Successful completion of at least 2 full years of progressively higher-level graduate education or Master's or equivalent graduate degree (such as an LL.B. or J.D. if related).

You must include a copy of your official or unofficial transcripts. -OR- Combination of education and experience as listed above: Have a combination of graduate level education beyond the first year of progressive graduate study and appropriate experience that together meets 100% of the qualification requirements for this position. You must include hours per week worked and a copy of your official or unofficial transcripts.

Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience.

This Merit Promotion announcement is open only to current Department of the Interior (DOI) employees in the Office of the Secretary (OS), Office of International Affairs (INT). This includes employees who are eligible under Career Transition (CTAP). Individuals who meet a listed hiring authority but are not current INT employees are not eligible for consideration under this announcement. Refer to Required Documents section for more information.

At the full performance level (GS-11) the major duties of this position include, but are not limited to the following: 1. Performs oversight and management of all travel preparations for international trips, including complex itineraries, multi-leg trips, and variable per diem scenarios. 2.

Provides expert advice to International Affairs and other DOI staff on procedures, regulations, and practices relevant to travel coordination; analyzes and interprets procedures, regulations, and practices; and informs staff of new requirements. 3. Monitors project expenditures and reports against project budgets internally and externally. Correctly utilize various forms and payment methods to support project implementation. 4.

Manages procurement and acquisition activities; collaborates with DOI contracting officers to develop Statements of Work, independent government cost estimates (IGCEs), and monitors contract performance and closeout. 5. Oversees administrative operations including property management, records retention, and office systems; ensures continuity of operations and readiness for overseas deployments in alignment with DOI COOP plans. 6.

Serves as liaison for audits and compliance reviews, conducts research and investigation into new or improved business and management practices, and drafts new or modified; program policies, regulations, goals, or objectives. Researches ongoing and projected programmatic activities including administrative guidelines, procedures, work assignments, delegations of authority, management controls, information, and documentation systems, etc.

Duties will be developmental in nature when filled below the full performance level.